Registration and Grading Policies

Registration is not final until payment is received. If you have not officially dropped from a course(s) prior to the first day of the term, you are still responsible for payment, regardless of attendance in the course. Central Piedmont refund policies can be found on the cashiering website.

Registration Policies and Procedures

  • Course Load Regulations

    Students registered for at least 12 hours of credit during fall and spring terms and for at least 9 hours of credit during summer term are considered full time students for enrollment verification. For financial aid purposes, summer full-time is 12 credit hours.

    Any hours over 18 during fall and spring terms and any hours over 13 during summer term are overload hours and require permission:

    • all students seeking overload approval for 19-20 hours during fall and spring terms and for 14-15 hours during summer term must secure approval from the faculty advisor, program chair, division director, or appropriate instructional dean
    • all students seeking overload approval for 21 or more hours during fall and spring terms and for 16 or more hours during summer term must secure approval from the appropriate instructional dean
  • Schedule Adjustment

    Central Piedmont Community College is a learning-centered college committed to student success. For this reason, this regulation prohibits a student from registering for a class after schedule adjustment (drop-add) unless the reason for registering late is caused by an action of the college or is due to extenuating circumstances. Authorized college personnel may grant exceptions and may give permission for late registration as specified by these regulations.

    Schedule Adjustment During Registration

    During registration periods students may drop classes and may add classes that are not filled. Classes can be added at any point in the registration cycle from the beginning of the published registration period through the first two weekdays of the term or session.

    Schedule Adjustment After Classes Begin

    Schedule adjustment add period is the first and second weekday of the term or session. Schedule adjustment drop period is through the 35% date of the class. Classes dropped prior to or on the 10% census date of the class do not appear on a student's official transcript. Classes dropped after the 10% census date and prior to or on the 35% date of the class are indicated on a student's transcript with a W grade (withdrawal).

    Schedule Adjustment After the Schedule Adjustment Period

    Permission from the division director is required to enroll in any class after the schedule adjustment period up through the 10% date of the class, except in cases of College error.

    Schedule Adjustment After the 10% Class Census Date

    Permission from the dean is required to enroll in any class after the 10% class census date. Documented extenuating circumstances must be presented before an exception is considered.

    Schedule Adjustment for Military Students Called Up to Active Duty

    Military students who are called up to active duty may drop classes without financial or academic penalty from the college. Military students must set up an appointment with the Center for Military Families and Veterans in advance of a schedule adjustment or withdrawal in order to receive appropriate advisement and withdrawal procedures.

  • Withdrawal

    When a student determines for any reason that he/she will be unable to complete courses in which he/she is currently enrolled, it is the student’s responsibility to initiate procedures leading to a formal withdrawal in order to avoid a failing grade. To receive a W grade, a student must withdraw prior to the 35% date of the class. Talk with your instructor for the official withdrawal deadline date for your class. 

    Withdrawal transactions can be completed online in MyCollege. If you prefer, come in-person during business hours to any Central Piedmont registration office.

    The instructor may also assign a W at the end of the term when circumstances warrant such action. A W will remain on the transcript and will not count as credit hours attempted. To receive credit, a student who received a W must re-register and pay for the course in a subsequent term. Withdrawals may affect student financial aid.

    Financial aid recipients need to refer to the financial aid satisfactory progress policy to determine if schedule adjustments will affect financial aid.

  • Course Audits

    Students who wish to audit a course must complete an audit agreement form (PDF), have it signed by the course instructor, and submit the form to the Registrar’s Office at any Central Piedmont Campus before the section census date, as found in the course syllabus. No student will be allowed to change from a credit to an audit designation after the section census date.

    Registration procedures and fees for an audited class are the same as those for regular and non-credit enrollment. Certain courses, however, may be designated as inappropriate for audit. Non-credit courses may not be audited without permission from the appropriate dean. Students auditing a course must adhere to the instructor’s classroom policies.

    The hours of an audited course will be counted as part of a student’s load and will be subject to overload restrictions. A record of the audit will be entered on the student’s transcript as "AU." The "AU" carries no college credit and will not be converted to a letter grade. Audited courses are not covered by financial aid or veterans affairs.

    For more information, go to Policy 5.12 Audits, Substitutions, and Waivers.

  • Auditing a Course as a Senior Citizen

    Senior citizens who are interested in auditing a course must contact the Registrar’s Office at any Central Piedmont campus. Senior citizens, age 65 years or older on the first day of the course, may audit courses with the following guidelines as outlined in 1E SBCCC 1000.2:

    • Tuition and Corporate and Continuing Education registration fees will be waived. Local fees (Student Activity Fee; Campus Access, Parking, and Security Fee; Technology Fee; Lab Fee; Student Accident Insurance, etc.) associated with course sections may be charged.
    • enrollment into a course is dependent on space availability. A student who audits a course section shall not displace students enrolling or registering to receive a grade, academic credit, continuing education unit, or certificate of completion in the course section.
    • Registration must be processed within the schedule adjustment period during a term or session. Schedule adjustment is generally the first two days of a term or session.
    • Self-supporting courses are not eligible.

    How to Audit a Course as a Senior Citizen

    • Print and complete the audit agreement form (PDF).
    • Meet with the instructor before the course starts to obtain a signature permission on the audit form.
    • Submit the completed form along with a driver’s license or state identification card to the registration office at any Central Piedmont campus on the first day of the term or course.
    • Registration staff will process the audit form then return the form to the student.
    • Take the processed form to the Cashiering office for processing of the tuition waiver.

      1D SBCCC 700.1 (a) Definition. “Audit” means to enroll in a course section without receiving a grade, academic credit, continuing education unit, or certificate of completion.

    Grading Policies

    • Grading System

      Students are graded according to the following system:

      • A grade (4 grade points): Excellent
      • B grade (3 grade points): Very Good
      • C grade (2 grade points): Satisfactory
      • D grade (1 grade point): Poor
      • F grade (0 grade points): Failing
      • I: Incomplete
      • P: Passing
      • R: Repeat
      • W: Withdrew
      • S: Satisfactory
      • U: Unsatisfactory
      • AUD: Audit
      • WN: Never Attended
      • X: Credit by Examination
    • Withdrawal (W) Grades

      A student who for any reason cannot complete a course must take the responsibility to formally withdraw in order to avoid a failing grade. To receive a W grade, a student must withdraw prior to the 35% date of the class. To find the 35% withdrawal deadline date for your class, check the online syllabus or talk with your instructor.

      The instructor may also assign a W at the end of the term when circumstances warrant such action. A W will remain on the transcript. A W will not count as credit hours attempted. To receive credit, a student who received a W must re-register and pay for the course in a subsequent term. Withdrawals may affect student financial aid.

      Financial aid recipients need to refer to the financial aid satisfactory progress policy to determine if schedule adjustments will affect financial aid.

    • Incomplete (I) Grades

      An I (incomplete) may be assigned when a student has persisted through the course and has completed at least 90% of the requirements for passing the course or when the instructor has determined extenuating circumstances exist. A student must resolve an I (incomplete) grade within the time frame specified by the instructor or the division, but no later than 6 months from the end of the term for which the grade was assigned. When an I grade has been resolved, the final grade will be recorded with the I (e.g., I/B) and the GPA will be re-computed. An I which is unresolved will be changed to the grade of I/F after the specified expiration date.

    • Excessive Is, Fs, and Ws

      A student will not be allowed to register for a course in which the student has received three I's, F's, and/or W's until receiving permission from the division that offers the course.

    • Grade Point Average (GPA)

      The following grades only will be used in computing the grade point average (GPA):

      • A grade: 4 grade points
      • B grade: 3 grade points
      • C grade: 2 grade points
      • D grade: 1 grade point
      • F grade: 0 grade points

      Three GPAs will appear on the student's academic record:

      • Cumulative GPA
      • Term GPA
      • Cumulative program GPA. When a course has been repeated, the higher grade will be used to recalculate the student's cumulative GPA and cumulative program GPA. However, all grades will be recorded on the student's academic transcript.