Using Your Financial Aid for Books and Supplies

Central Piedmont students whose financial aid awards (excluding work-study) are greater than the semester charges for tuition, fees, and supplies may charge books and supplies to their student account no earlier than ten days before classes start in Central Piedmont's bookstores.

Financial aid recipients (excluding work-study) are eligible to charge their books against their anticipated financial aid (remaining financial aid after tuition and fees) as long as they have an awarded financial aid file and meet all student eligibility requirements. Any charges not covered by financial aid are the responsibility of the student. Students using their financial aid at another college are ineligible. Financial aid funds, including grants and scholarships, can be used to purchase necessary books, supplies, and bus passes at the Barnes and Noble Bookstore on any campus if:

  • financial aid has been applied to tuition and additional funds are available, and
  • financial aid funds are not restricted to tuition and fees.

You have to apply and be awarded federal student aid first. You can start this process by completing the Free Application for Federal student Aid (FAFSA) and complete the on-line financial aid authorization form on your MyCollege account. The amount of money (grants, scholarships, and loans) you have been awarded must exceed your total tuition, fee, books, and supplies charges. Note that the majority of our scholarships pay only tuition and fees – not supplies and books.

Your tuition/fees, supplies, and/or bookstore charges will be subtracted from any financial aid deposited into your selected refund option through BankMobile.

Eligible Expenses

Eligible financial aid recipients can purchase approved books and supplies. If your textbook is not available or is out of stock, pre-order and pay for it using Financial Aid.

  • bus passes:

    • can only be purchased using Financial Aid funds at Central Campus 
    • $200 limit per semester
    • 10 Ride Local pass (limited to 10 rides only) or an unlimited rides Weekly Pass for $20
    • monthly unlimited pass for $80
  • backpacks: up to $50 including tax
  • Chromebooks:
  • flash drives: up to $45 including tax

Purchasing excess of these items that are not required for your classes is a violation of the Student Code of Conduct. If you register for courses and purchase books and then drop a course, you may owe the college. Please return all books for classes that are dropped. By charging your books and supplies on account you agree to adhere to the policies and procedures of the Central Piedmont Financial Aid Office and Barnes and Noble Bookstore. These policies include, but are not limited to, refunds, returns, and exchanges.

Excluded Items

  • clothing
  • electronics (radios/cellular supplies/cameras)
  • food and drinks
  • computers (laptops/software/Accessories/Peripherals) Other than Chromebook listed above
  • toiletries/personal hygiene

When to Buy Books for Fall 2019 Session Classes

Book charging is allowed no earlier than ten days before each semester starts and ends on the 7th business day of the semester. If students choose to opt out of charging their books before courses begin, the students must wait for remaining financial aid funds, after tuition and fees are paid, to be released to their existing bank account or to a BankMobile Vibe checking account before they can purchase books using financial aid. Students may pay out of pocket for their books at any time. 

For fall 2019 courses, financial aid recipients can purchase books using financial aid during the following time frames: 

  • August 5 — August 30
  • September 24 — September 30
  • October 10 — October 31
  • November 25 — November 27

Where to Buy

You can purchase books on any campus at Central Piedmont Barnes and Noble bookstore locations. Bring your student ID and a copy of your course schedule and indicate to charge the supplies to your financial aid when checking out. The Central Piedmont Barnes and Noble Bookstores will also price match textbooks.

You can also rent textbooks. When shopping for textbooks in-store, the course information tag will display a "Rental" option. If shopping online, many books will display a rental option along with new and used options so that you can pick what's best for you.

Disbursement of Books and Supplies

After classes are in the system, you may go to a campus Barnes and Nobles Bookstore (with college ID) on the designated dates for book charges. The balance of Financial Aid after tuition and fees will be available in the bookstore. 

Classes may be added through the first two days of class each semester for 16-week sessions. Classes may be dropped through the second day of class.

The current refund policy allows a 100% refund of tuition paid for curriculum classes dropped prior to the first day of the academic term. A 75% refund is issued for curriculum classes dropped on or after the first day of the term through the 10% point of the term. Tuition paid and applicable fees will be refunded 100% for classes cancelled by the college.