College Archives

Archives are the records created or received by an organization, person, or family in the conduct of their affairs, which are preserved because of their permanent value or historical significance. The Central Piedmont Archives is the place where archival materials are stored. It is the program responsible for identifying, acquiring, preserving, and making available archival materials related to the history of Central Piedmont.

The Central Piedmont archives serves as the final repository for the historical records of the college. Its primary purpose is to identify, collect, and preserve institutional records of enduring administrative, fiscal, legal or historical value, and to make such records accessible to Central Piedmont administrators, faculty, staff, students, and other interested persons.


The Central Piedmont archives are located on the second floor of the Central Campus library in room 214.

You may also explore the Central Piedmont college archives Digital Exhibits.

Central Piedmont Archives LibGuide

More information on the Central Piedmont Archives, including our policies, can be found through our LibGuide.

View Materials By Appointment

Visits to view materials are by appointment only between the hours of 8 a.m.–5 p.m. during normal school hours and 8:30–5:30 p.m. during the summer hours. For more information, please contact the archives or schedule an appointment.


For more information about the archives and to set research appointments, please email or call 704.330.6373.

Have a question? Use our chat feature.


  • Archives Use and Policies

    The Central Piedmont Archives is open to the general public. Research can be done in person by appointment only. In addition, research requests can be sent to the archivist by phone or email and will be responded to in a timely manner. Archives materials are non-circulating, and must be used in the archives reading room under supervision by the archivist. Researchers may not use pen or consume food or beverages in the reading room. Reproduction requests will be fulfilled by the archivist as the condition of the material allows.

    Archives Policies

  • Collections and Development

    The collection development policy for the Central Piedmont Archives is based on the Society of American Archivists' Guidelines for College and University Archives (1983). The archives relies on the support and cooperation of Central Piedmont administrators, students, faculty and staff to ensure that records of permanent value are collected and preserved.

    The archives collects records that are created or received by the offices of the college in the conduct of their business as well as materials that provide contextual information about the history of Central Piedmont and the surrounding community. Materials appropriate for the archives include, but are not limited to:

    • Legal or constituting documents (e.g. charters, constitutions, by-laws), minutes,  reports and supporting documentation, memoranda, correspondence and policy statements of the Board of Trustees, Central Piedmont President and Vice Presidents, deans, directors, and major academic and administrative committees, including the college senate and college cabinet
    • Reports of self-studies and accreditation visits
    • Annual budgets and audits
    • Reports of the public information, community relations, planning and research, and institutional advancement offices
    • Research projects, including grant records
    • Departmental records including minutes and reports
    • Records of the registrar, i.e. calendars and class schedules, enrollment records and other regularly issued reports
    • Records of academic, service, and social organizations of students, faculty and staff
    • Central Piedmont publications
    • Photographs, films, and audio recordings of Central Piedmont students, faculty, staff, administrators, events and facilities
    • Oral history interviews and transcripts
    • Maps, blueprints and  plans of the campuses and buildings
    • Some artifacts, as space in the archives and condition of the object permits
    • Newspaper and magazine clippings highlighting Central Piedmont students, faculty, staff, administrators, events and facilities
    • Written histories or clippings highlighting the history of surrounding communities, especially the Elizabeth community

    In addition to these types of materials, the Central Piedmont Archives adheres to the North Carolina Community College Systems's Records Retention and Disposition Schedule (PDF).

  • Donating to the Archives

    Transferring Paper Records to the Archives (Central Piedmont Employees Only)

    Please transfer non-digital records to Central Piedmont Archives in sturdy boxes. Maintain the order in which the records were stored, and keep the papers in their original file folders. You may, however, remove them from hanging folders, but, if there is a file label with descriptive information on the hanging folder, please transfer that information to the standard file folder.

    Clearly label the boxes with the name of the transferring office and the box number (for instance, "Department of English, 1 of 3"). Before sending the boxes to our office on the second floor of the Hagemeyer Learning Resource Center, please complete a transfer form (Excel document) and email it to or directly to Erin Allsop at After your transfer form has been received, the Archivist will contact you regarding the physical transfer of the records. We may be able to assist with the transfer, or we can schedule a convenient time to meet you. Small transfers may be sent via campus mail.

    Donating to the Archives (Non-Central Piedmont Employees Only)

    If you are not a current Central Piedmont employee and are interested in donating to the Central Piedmont archives please read and fill out our deed of gift form (PDF). This document formally establishes the transfer of ownership to Central Piedmont and is required for most donations. Donations along with the completed deed of gift can be brought to the Central Piedmont Archives in LRC201 on Central Campus or mailed to:

    Central Piedmont Archives
    Central Campus
    PO Box 35009
    Charlotte, NC

  • Archived College Catalogs

    The Central Piedmont Archives has a complete run of the Central Piedmont college catalog from 1965 until 2012. After 2012, Central Piedmont ceased publishing a print copy of the catalog. The current version of the college catalog is available online. 

    How to Access Central Piedmont Catalogs

    All print editions of the Central Piedmont College Catalog have been scanned and are available online.