3.07 Withdrawal from Class Policy

I. Definitions

  1. Medical Withdrawals are granted when illness or injury prevent a student from attending and completing classes.
  2. Compassionate Withdrawals are granted when extraordinary circumstances prevent a student from attending and completing classes.
  3. Emergency Withdrawals are granted when institutional, local, or national emergencies prevent a student from attending and completing classes.

II. Policy

A student who for any reason cannot complete a class must take the responsibility to formally withdraw (W). Failure to do so may result in a failing grade. To receive a "W" grade, a student must withdraw prior to the 35% date of the class. Final dates for withdrawing from classes are on the course syllabus. The request for official withdrawal must be processed online through MyCollege or at a registration office. A "W" will remain on the transcript and will not count as credit hours attempted. To receive credit, a student who received a ‘W’ must re-register and pay for the course in a subsequent term.

Medical and Compassionate Withdrawals must be processed at the Registrar’s Office. Medical and Compassionate Withdrawals are applicable after the 35% date of the class and must include thorough, credible, and verifiable documentation.

The instructor may also assign a ‘"W" grade at the end of the term when documented circumstances warrant such action, or a "WE" (Withdrew/Emergency) authorized by the Vice President of Academic Affairs. Withdrawals may affect a student's financial aid, veteran’s benefits, scholarships, and sponsorship. Refunds will be given in accordance with Policy 4.06 Tuition and Registration Fee Refunds.

Related Policies and Procedures


Changes approved by the Board of Trustees on May 6, 2020

Changes approved by Cabinet on March 19, 2012; March 19, 2018

Modified on February 21, 2008