Policies and Procedures

Categories

The Policies and Procedures contain three major categories of statements that assist in the governance of the College:

  1. Rules: Those statements noted as Rules are summaries of actions taken by legislative bodies and recorded in U.S. public laws, in North Carolina General Statutes, in the North Carolina Administrative Code, or actions taken by the State Board of Community Colleges and recorded in the proceedings of that Board.
  2. Policies: Those statements noted as Policies are summaries of actions taken by the Central Piedmont Board of Trustees and recorded in the minutes of the Board and have their origin in federal and/or state regulation and/or College philosophy, mission, and objectives.
  3. Regulations, Procedures, and Guidelines: Those statements identified as Regulations, Procedures, and Guidelines (or the like) are initiated by the College and approved by the President through authority delegated in the Bylaws of the Central Piedmont Board of Trustees.

If a Policy, Regulation, Procedure, or Guideline is in conflict with a Rule, published herein or elsewhere, the Rule shall govern. If a Regulation, Procedure, or Guideline is in conflict with a Policy, published herein or elsewhere, the Policy shall govern. In the event of a conflict between the contents of other campus manuals and the contents of the Policies and Procedures, the provisions in the Policies and Procedures shall control. In the event of any conflict as described above, or in the event that any provisions of the Policies and Procedures appear vague, indefinite, or in conflict with other provisions within the Policies and Procedures, the President shall be the final authority for interpretation.

Revisions and Additions

College employees or employee groups may recommend a revision or addition to the Policies and Procedures, except that Rules may not be revised. All suggested revisions or additions shall be submitted in writing and contain the following information:

  • reference to present Policy, Regulation, Procedure, and/or Guideline
  • proposed wording or re-wording
  • rationale for change or addition

The recommendation shall be submitted to the appropriate council for review:

  • Faculty and professional staff should submit to the College Senate.
  • Classified staff should submit to the Classified Staff Council.
  • Administrators should submit to the Leadership Council.
  • Students should submit to the Student Government Association.

The College Senate, councils, or association may recommend approval, rejection, or modification or take another appropriate action. Following the review, it will submit the recommendation to the appropriate Cabinet administrator, who will review the recommendation with the College Cabinet. If the recommendation concerns Board policy and receives Cabinet approval, the recommendation will be submitted to the appropriate committee of the Board of Trustees, which will be responsible for deciding whether to submit the recommendation to the full Board for action.

The President may initiate a revision or addition to the Policies and Procedures at any organizational level of the College or with the Board. The Board of Trustees or the College Cabinet, as appropriate, has the responsibility for final action upon any recommendation for revision or addition.

Amendments to the Policies and Procedures shall be made by the Board or College Cabinet. The effective date of a revision or addition to Board policy is the date upon which the Board meets and approves the revision or addition, unless a different date is indicated. The effective date of a revision or addition to Regulations, Procedures, or Guidelines is the date upon which the College Cabinet meets and approves the revision or addition, unless a different date is indicated.

Councils

A. The Leadership Council

The Leadership Council provides an opportunity for open discussion of matters which will have significant impact on the College. The council provides for the expression of diverse points of view in an open atmosphere and serves as a major communication link among College personnel for coordinating and communicating planning initiatives and examining proposed changes in College policies and procedures. The council is an advisory body and submits its recommendations to the College Cabinet for action. Most council members are appointed by the President by virtue of their position at the College. The council includes the President of the College Senate, the Chairperson of the Classified Staff Council, and the President of the Student Government Association.

B. Classified Staff Council

The Classified Staff Council is comprised of representatives from the various College areas chosen by the classified staff members from the areas represented. The council functions under its own bylaws.

The purpose of the Classified Staff Council is to represent the classified staff in the consideration of matters related to policy recommendations and policy implementation. Resolutions from the council may be presented to the administration at the discretion of the former. In all cases, the administration will give serious consideration to such recommendations from the council.

The bylaws of the Classified Staff Council are located in Appendix A: Bylaws of the Classified Staff Council (requires Central Piedmont login).

C. College Senate

The College Senate comprises representatives from the various departments chosen by exempt, non-administrative members of the area represented. The Senate functions under its own bylaws.

The purpose of the College Senate is to represent faculty and professional staff in the consideration of matters related to policy recommendations and policy implementation. Resolutions from the senate may be presented to the administration at the discretion of the former. In all cases the administration will give serious consideration to any recommendations that come from the senate.

Reassigned time equivalent to approximately 12 credit hours per semester will be made available to the senate for allocation at its discretion. The approval of the supervising administrators in the area in which the released time will occur shall be obtained before all commitments are finalized.

The Constitution of the College Senate is located in Appendix B: Constitution of the College Senate (requires Central Piedmont login).

D. The Student Government Association

General Description

The Student Government Association of Central Piedmont Community College was established to provide for the general welfare of Central Piedmont students. Membership is open to all students who are currently registered for a curriculum course or courses and who meet the defined criteria for membership as outlined in the Central Piedmont Appendix C: Student Government Association Constitution (PDF).

The Executive Committee serves as the coordinating and governing body of the association and consists of elected officers and student-appointed senators and representatives at each campus.

The bylaws of the Student Government Association are filed in the Office of Student Life.