Policies and Procedures
The policies and procedures contain three major categories of statements that assist in the governance of the college.
- Rules: Those statements noted as rules are summaries of actions taken by legislative bodies and recorded in U. S. public laws, in North Carolina General Statutes, in the North Carolina Administrative Code, or actions taken by the State Board of Community Colleges and recorded in the proceedings of that board.
- Policies: Those statements noted as policies are summaries of actions taken by the Central Piedmont Board of Trustees and recorded in the minutes of the board and have their origin in federal and/or state regulation and/or college philosophy, mission, and objectives.
- Regulations, Procedures, and Guidelines: Those statements identified as regulations, procedures, and guidelines (or the like) are initiated by the college and approved by the president through authority delegated in the bylaws of the Central Piedmont Board of Trustees.
If a policy, regulation, procedure, or guideline is in conflict with a rule, published herein or elsewhere, the rule shall govern. If a regulation, procedure, or guideline is in conflict with a policy, published herein or elsewhere, the policy shall govern. In the event of a conflict between the contents of other campus manuals and the contents of the policies and procedures, the provisions in the policies and procedures shall control. In the event of any conflict as described above, or in the event that any provisions of the Policies and Procedures appear vague, indefinite, or in conflict with other provisions within the policies and procedures, the president shall be the final authority for interpretation.
Revisions and Additions
College employees or employee groups may recommend a revision or addition to the policies and procedures, except that rules may not be revised. All suggested revisions or additions shall be submitted in writing and contain the following information:
- reference to present policy, regulation, procedure, and/or guideline
- proposed wording or re-wording
- rationale for change or addition
The recommendation shall be submitted to the appropriate council for review:
- Faculty and professional staff should submit to the College Senate.
- Classified staff should submit to the Classified Staff Council.
- Administrators should submit to the Leadership Council.
- Students should submit to the Student Government Association.
The senate, councils, or association may recommend approval, rejection, or modification or take another appropriate action. Following the review, it will submit the recommendation to the appropriate cabinet administrator, who will review the recommendation with the College Cabinet. If the recommendation concerns board policy and receives cabinet approval, the recommendation will be submitted to the appropriate committee of the Board of Trustees, which will be responsible for deciding whether to submit the recommendation to the full board for action.
The president may initiate a revision or addition to the policies and procedures at any organizational level of the college or with the board. The Board of Trustees or the College Cabinet, as appropriate, has the responsibility for final action upon any recommendation for revision or addition.
Amendments to the policies and procedures shall be made by the board or College Cabinet. The effective date of a revision or addition to board policy is the date upon which the board meets and approves the revision or addition, unless a different date is indicated. The effective date of a revision or addition to regulations, procedures, or guidelines is the date upon which the College Cabinet meets and approves the revision or addition, unless a different date is indicated.