Academic Affairs Resource Handbook for Administrators, Faculty, and Staff

The Academic Affairs Resource Handbook is a resource for all full-time and part-time faculty at Central Piedmont Community College. It is intended to serve as a helpful reference for information about policies, procedures, services, and activities that will assist you in carrying out your responsibilities at the college. The information provided in this handbook is not all inclusive, and it may not answer every question you have. For more detailed information about the college, its philosophy, mission, and policies and procedures, review the college’s Policies and Procedures manual.

Quick Links to Handbook Sections

  1. Classification
  2. Administrative Office Management
  3. Instructional
  4. Personnel
  5. Resources
  6. Students

1. Classification

2. Administrative Office Management

For program chairs, discipline chairs, program coordinators, and office assistants as well as for directors, division directors, deans and associate deans, or anyone who may be involved in the administration of instructional business.

Administrative Code

The North Carolina Community College System operates under a system of laws and policies of the State Board of Education. These laws and policies are published in Chapter 23 of the North Carolina Administrative Code, which the State Board of Community Colleges (SBCC) has adopted as the State Board of Community Colleges Code.

College Services Corporation

Curriculum Development and Procedures

CIM Forms

Road Map for Developing New Programs

Program/Course Development and Revision Procedures

Programs of Study – Required Actions

Program Termination

Deans and division directors will work collaboratively to ensure a smooth transition upon deciding to terminate a program. The dean and division director will be responsible for written notification to students and appropriate offices as well as oversight of the following activities.

  • Notify the Central Piedmont Curriculum Committee. The committee will notify the vice president for Learning.
  • The vice president for Learning will review and seek the support of the Board of Trustees Instructional Programs and Institutional Support Committee regarding the proposed program termination decision(s).
  • Board of Trustees will act on the recommendation of its Instructional Programs and Institutional Support Committee
  • The assistant to the vice president for Learning will be responsible for ensuring that the Curriculum Program Termination Form is submitted to the North Carolina Community College System Office
  • Notify program faculty/advisors.
  • Plan and conduct a meeting with students to inform/advise them of their options and, if possible, the last term program courses will be scheduled. Provide students with a detailed transitional Education Plan.
  • Submit a copy of the student letter of notification to the assistant to the vice president for Learning.
  • Maintain on file in the division office copies of the student letter of notification.
  • Notify the following offices:
    • Compliance and Audit
    • Counseling Services
    • Graduation Office
    • Library Services
    • Information Technology Services
  • Delete the program from the catalog.
  • Notify external accrediting agency, if applicable.
  • Notify members of the Advisory Committee.
  • Employ the standards established in Central Piedmont Policy 4.08: Non-Administrator Contract Policy, if applicable.
  • Make decisions regarding the disposition of equipment, if applicable. 

Directions to Off-Campus Corporate and Continuing Education Sites

Disposing of Complimentary Textbooks

It is the position of the college that unsolicited, complimentary textbooks addressed to named officers or employees be treated as samples to individuals who are acting in their official capacity as employees of the college. The college considers these books to be the property of the individuals to use them in their professional duties to the college. If at any time the employee does not want the textbooks, the textbooks should be disposed of in a professional manner. If the textbook is a free copy, cut the covers from the textbook to avoid sell back at the bookstore.

Field Trip Policy

Financial Information

  • Divisional Budgets: All divisions have one or more budgets to support the instructional process. These accounts are managed by a designated person such as dean, division director, Corporate and Continuing Education director, etc. Training is available on understanding the budget system by calling the Budget and Payroll Office. Refer to the Central Piedmont employee intranet for budget revision forms (requires Central Piedmont login).
  • Budget Prep: In January of each year, the process of building the budgets for the new fiscal year begins.  For training in the annual budget prep process, contact the Budget and Payroll Office.
  • Travel: Funds for official travel are available through the appropriate divisional budget, pending approval of the employee’s supervisor. Some travel funds may also be available through the director of staff development. Refer to the Central Piedmont employee intranet for travel forms (requires Central Piedmont login).
  • Procurement: The Procurement offices are located on Central Campus in the Charlottetowne Office Building at 1230 Charlottetowne Avenue, Charlotte, NC  20804. Purchases of materials for use by faculty and staff may be made in three ways: purchase order, check request, or P-card. Refer to the Central Piedmont Procurement website for purchasing regulations and guidelines. This site contains the purchasing manual and a link to the P-card manual. The purchase requisition is located on screens 250-256 of the Central Piedmont mainframe (ZCTL). Refer to the purchasing manual on Central Piedmont’s Procurement website for instructions on completing a purchase requisition. Refer to the Central Piedmont employee intranet for the check request form, P-card employee agreement, and the FS-25 payment purchasing form for P-cards (requires Central Piedmont login).
  • Discretionary Funds: Each instructional dean has a small discretionary account with funds available for payment of items not allowed in the state budget. Examples are guest meals, advisory committee meeting refreshments, accreditation group meals, gifts, etc.

Instructional Service Agreements Summary

Please note that 23NCAC 2E.0604 was revised, replacing the former collaborative and service area agreement process (effective August 1, 2004). The intent of the revisions to the administrative code was to simplify the collaborative and service area process by establishing three different levels of "Instructional Service Agreements" with clear definitions and requirements for each level. The following is a summary of the three levels:

  • Level-One Instructional Service Agreements (Permission Slip) should be utilized when a college is requesting permission to deliver curriculum course(s), a curriculum program or continuing education courses into another college's service area. These agreements do not involve the sharing of resources or FTE. This level of agreement does not have to be approved or kept on file by the System Office, however, it must be kept on file at participating colleges for audit purposes.
  • Level-Two Instructional Service Agreements (Joint Offering of a Course) should be utilized when two or more colleges are jointly offering curriculum or continuing education courses. Level-Two involves the sharing of resources in order to offer a course and may include the sharing of FTE. Sharing of NC Information Highway courses should be included in this level of Instructional Service Agreement. These agreements must be filed with the System Office prior to implementation of the course(s). They do not require System Office approval.
  • Level-Three Instructional Service Agreements (Joint Offering of a Program) should be utilized when two or more colleges are jointly offering a curriculum program. Level-Three involves the sharing of resources and may include the sharing of FTE. This agreement must be approved by the System Office prior to implementation of the program.

Reference: 23NCAC 02C.0107, 23NCAC 02D.0323(e), 23NCAC 02E.0604, and CC04-219. For more information and sample forms, go to to the North Carolina Community College System Instructional Service Agreements and forms site.

League for Innovation

The League For Innovation is “a major international organization. It is specifically concerned with improving community colleges through innovation, experimentation, and institutional transformation, and leads community college organization in the application of information technology to improve teaching and learning, student services and institutional management.” Membership is limited and by invitation only. Central Piedmont is one of more than 700 member institutions nationwide.

NC Community College Systems Office Contacts

Refund Exception Policy and Procedures

Any student requesting a refund must go to the Cashiering Office to request the refund. If the drop date falls within the dates as described in the refund policy or if the reason for the refund is routine, Cashiering Office personnel will process the refund using the Central Piedmont Community College Finance and Administrative services Refund Exception Request form (requires Central Piedmont login). If the reason for the refund requires special consideration, the Cashiering Office personnel will send an email to the appropriate division director with an attached Central Piedmont Finance and Administrative Service Division Director Referral form. The student will see the division director and the division director will make a decision based on the information from the student. If the division director approves the request, he/she will access and complete the Central Piedmont Finance and Administrative services Refund Exception Request form online and send it to the Cashiering Department for processing. If the division director denies the request, he/she will email the Cashiering Department with this information.

Self-Supporting Guidelines for Curriculum Classes

  • Separate sections of curriculum classes may be offered on a self-supporting basis to meet demand that cannot be covered from the department budget. This continues a long-standing practice.
  •  A regular (tuition) section and a self-supporting section may be offered at the same time/location and taught by the same instructor.
  • Students who have met the maximum number of repeats for a course must register for the self-supporting section.
  • The division director will work with the instructional dean to establish a self-supporting fee based on contact hours and will determine what portion of the instructor’s pay is for self-supporting and what portion is for regular instruction.
  • No refunds are given for self-supporting classes. The instructional dean has the authority to approve refunds for hardship cases.
  • Senior citizens who have met the maximum repeats must register for the self-supporting section and pay the fee.

Process to Develop a Transfer (Articulation) Agreement

  1. Central Piedmont faculty/division director should develop a concept paper that may include a brief discussion of the idea, justification, and desired outcomes and demographics; discuss with dean.
  2. Dean will identify project coordinator to oversee the development of the transfer agreement.
  3. Conduct needs assessment and interest survey with the objective of determining students’ interests and community demand.
  4. Dean reviews assessment/survey results to determine feasibility and provides further direction.
  5. Consult with campus units such as Library, ITS, Enrollment and Student Services, Counseling/Advising, and others who may need to be involved.
  6. Complete the Transfer Agreement Work Plan.
  7. Develop the Agreement Development Team” (A.D.T) to clearly outline the one-for-one transfer, involving such groups as counselors and others from the college community.
  8. Review one-for-one course transfers with program faculty at the community college and senior institution.
  9. Negotiate exceptions with the college/university and request endorsements from appropriate division directors and dean(s).
  10. Seek endorsement and approval from the vice president of Academic Affairs/president from both institutions. Signed copies filed with the vice president for Academic Affairs.
  11. Implement marketing plan; inform groups such as counselors, academic advisors, recruiters, and others to assist with implementation.
  12. Submit annual evaluation to the vice president for Academic Affairs discussing the following factors:
    1. evaluation of process between institutions
    2. student enrollment
    3. effectiveness of marketing strategies
    4. transfer of courses
    5. impact on resources such as supplies, travel, acquisition of books
    6. curricula alignments
    7. availability of credentialed faculty

Transfer Agreement (Articulation) Documents

Page Navigation

3. Instructional

Academic Calendar

Academic Freedom and Responsibility

Accreditation

ADA Accommodations

ADA Compliance and Course Syllabus

Attendance System and Required Training

Recording attendance for every class session (or weekly if teaching online) is required of all faculty. To record attendance, use the Central Piedmont Attendance System inside WebAdvisor.

Recording attendance at Central Piedmont is important for:

  1. Student Success and Retention: Students who attend class are more likely to be successful. Regular attendance is one of the best predictors of good grades and retention. Recorded absences will trigger student interventions at key times under STAR student progress reporting.
  2. Attendance Records Affects College Funding: The college is funded by the number of full-time equivalent students calculated when a class has met 10% of the total hours. Since auditing records are pulled directly from the Central Piedmont Attendance System, recording weekly attendance is critical.
  3. Financial Aid and Veterans Disbursements: Students earn financial aid by how long they attend their courses. Central Piedmont disburses money to veterans on a weekly basis. Marking "stopped attending" (S) happens stops disbursement for aid the student is not eligible to receive before being disbursed.

Mandatory Central Piedmont Attendance System Training

Attendance System training is required for all instructors. Based on the class or classes instructors will be teaching, please note:

  • If teaching face-to-face, launch “Traditional (TR) Attendance Recording.”
  • If teaching online or hybrid, launch both “Traditional (TR) Attendance Recording” and Non-Traditional (IN & HY) Attendance Recording.
  • For the completion of your training, supervisory review, and professional development credit, you must take the final assessment in LearnerWeb. Once you complete the course, a pop-up window will display the following:  "Are you finished and ready to take the test"?  Click yes and proceed with the assessment. Please note that all activities/assessment questions in the course are for your practice and reflection only.
  • The online/on-demand version is available. Be sure to turn-off any pop-up blockers you may have turned on in your browser. The following links will allow you to launch the Mandatory Attendance training directly using your Central Piedmont credentials:
  • To access the mandatory attendance training from LearnerWeb, use the following steps:
    • Go to LearnerWeb.
    • Type “attendance” in the Keyword field in the Search Course Catalog.
    • Click on the “Employee Online Learning” folder. All training modules inside the Employee Online Learning folder are in alphabetical order.

Attendance Highlights

  • For Online (IN) curriculum classes only. While instructors are still responsible for accurately reporting attendance, attendance recording for Online (IN) courses will be facilitated automatically by transferring data from the Learning Management System, Blackboard, to the attendance system. Instructors cannot add "A"s for absences or enter this manually.
  • Access to the NA (Never Attended) box will close 48 clock hours after the census date for the class has passed.
  • The Attendance System will automatically close 48 clock hours after the official end date of curriculum classes.

Class Cancellation Procedures

  • Contact all students to inform them of cancellation and offer alternative classes.
  • Assign either the scheduled instructor or someone else to meet the canceled class to speak with any students who may not have received the cancellation notice; or, if this is not possible, post a sign directing students to an office where students can be assisted.
  • State requirements mandate that the college must post an official Cancelled/Moved Class notice (Word) on the door.

Classroom Location Moves

All Classroom moves must be initiated with division directors in conjunction with the individual in charge of classroom assignments at the specific campus. Faculty may not authorize class location moves. Once a class is moved, the instructor should meet the class in the originally scheduled room for the initial class meeting, announce the new class location, and plan to meet the next scheduled class in the new room. The instructor should also contact students who have not attended the first class to inform them of the move/new location and post the approved sign in the old room to inform students who drop/add the class of the classroom change. State requirements mandate that the college must post an official Cancelled/Moved Class notice (Word) on the door, even for one-time events such as a field trip or off-site location. An updated master schedule with current class assignments should be kept in the division office. 

Classroom Observation Guidelines

Forms:

August 2016

Copyright Rules and Regulations

Copyright Rules and Regulations are also know as Fair Use Guidelines. For more information, review Policy 6.10: Reproduction of Copyrighted Materials.

Instructors may not:

  • Make multiple copies of a work for classroom use if it has already been copied for another class in the same institution.
  • Make multiple copies of a short poem, article, story, or essay from the same author more than once in a class term, or make multiple copies from the same collective work or periodical issue more than three times a term.
  • Make multiple copies of works more than nine times in the same class term.
  • Make a copy of works to take the place of an anthology.
  • Make a copy of “consumable” materials such as workbooks.
  • Make copies of the same item from semester to semester.

Instructors may:

  • Make a single copy for use in scholarly research, or in teaching, or in preparation for teaching a class of the following:

    • A chapter from a book.
    • An article from a periodical or newspaper.
    • A short story, short essay, or short poem, whether or not from a collection.
    • A chart, graph, diagram, drawing, cartoon, or picture from a book, periodical, or newspaper.
  • Make multiple copies for classroom use only, and not to exceed one per student in a class, of the following:
    • A complete poem, if it is less than 250 words and printed on not more than two pages.
    • An excerpt from a longer poem, if it is less than 2,500 words.
    • An excerpt from a prose work, if less than 1,000 words or 10 percent of the work, whichever is less.
    • One chart, graph, diagram, drawing, cartoon, or picture per book or periodical.

Sample Copyright Letter

The following is a sample letter to a copyright owner. It should be submitted using college stationery:

I would like permission to copy the following for use in my class next semester:

Title: Knowledge is Good, Second Edition
Copyright: Hypothetical Book Co., 1965, 1971.
Author:  Frances Jones
Material to be duplicated: Chapter 10 (photocopy enclosed).
Number of copies: 50
Distribution: the material will be distributed free of charge to students in my class.
Type of reprint: photocopy
Use: The chapter will be used as supplementary teaching materials.

I have enclosed a self-addressed envelope for your convenience in replying to this request.

Sincerely,

Faculty Member

    Emergency Preparedness

    Faculty Advising Responsibilities

    Advising is a critical piece to the overall success of students. Faculty advising is an integral part of the Integrated Counseling and Advising Network (iCAN). It is the expectation that all full time faculty advise continuing students. Advising duties for new faculty begin at the second term of hire. Required faculty advising training sessions should be completed during the first term. In addition, ongoing training on advising best practices is available. Instructors are encouraged to take advantage of these training opportunities. Information and resources for faculty advisors can be found in the Faculty Advising Resources Blackboard shell (ADV_FAC_101). This will be listed in Blackboard with “Courses where you are: Student.” If you do not find this course listed, please contact your AMT coordinator.

    Full and Part-Time Faculty Evaluation and Contracts, Course Observation, Course Evaluations, and Performance Development Plan

    Final Examinations

    The semester term (16 weeks) includes a final examination week. For full-term regularly scheduled classes, a final examination schedule is included in the Class Listing Schedule, the current Central Piedmont catalog and the Academic Calendar. It is expected that most faculty will choose to give final examinations, but instructors are not required to give a final examination. However, if a final examination is not given at the scheduled time, instruction must continue at the time that the examination is scheduled in order to complete the total number of hours scheduled for the class. If a class is dismissed instead of giving the exam or teaching during the exam time, the college is liable for an FTE audit exception. The Testing Center is not to be used for the administration of final examinations. Final exams are not scheduled for terms of fewer than 16 weeks, nor are they scheduled for summer term. View the Final Exam Schedule.

    Full Time Enrollment (FTE) and Lab State Reporting

    Grades

    Submitting grades in a timely fashion is very important.The financial aid satisfactory academic progress (SAP) is a Department of Education-mandated process completed each semester to determine if a student maintained minimum standards during the semester to continue receiving financial assistance. The Academic Affairs Unit requires instructors to submit final grades rosters electronically no later than 48 hours after the official end of the class as reported on the COD. 

    Graduation Participation Guidelines

    According to the full-time instructor job description, one of the responsibilities of a full-time faculty member is to participate in activities which enhance the college’s service to students and to the community. Participation in graduation ceremonies is one way faculty meet this responsibility. Because the college conducts only one graduation ceremony each year, all faculty are expected to march in cap and gown in the ceremony unless they are assisting with graduation in another capacity as a member of the graduation committee or as a volunteer, or unless they are participating in or assisting with the Adult High School/GED ceremony. If a faculty member is unable to participate in the graduation ceremony, the faculty member is expected to inform the division director. Exceptions to active participation in the graduation ceremony will be handled on an individual basis at the division level. 

    Harassment Prevention

    Inclement Weather Guidelines

    The college intends to adhere to NCCCS memo CC11-001 and any subsequent regulations pertaining to inclement weather policies. The college is committed to making every effort to make-up class time missed because of inclement weather or other emergencies. The college position is that within the confines of space limitations, course content, etc., instructors should work with students to provide the maximum number of hours of instruction listed in the class schedule.

    Calculating Census Date:

    • If the college is closed due to inclement weather during the census period of any class, and the closure affects a class meeting day, the college will recalculate the census date for the affected class. The census date will be recalculated if a class is canceled from the start date through the census date.
    • If the college is closed due to inclement weather after the census date, no adjustment is necessary; however, instructors must document how class time was made-up using the procedures below.

    Documenting Missed Class Time — Procedures for Instructors:

    Because the college has an obligation to deliver the instructional services for which students pay tuition and fees, instruction missed due to inclement weather must be made-up by other alternatives. Some examples may include extra assignments, individual conferences, library assignments, out-of-class work that complements what may be on an instructor’s syllabus, etc.

    In order to have an audit trail for FTE reporting purposes, instructors must document how class time was made-up. Using the web attendance system, instructors must:

    • Choose ‘X’ for the day or days of class missed for inclement weather. All students must be marked with the ‘X’ for the missed day(s) if the class required students to attend in person on that day. Exceptions may be made with the approval of the dean of the course. Students in online courses who complete work on the missed day will have ‘P’ transferred from the learning management system; these should not be moved. Note: Faculty of online courses should take into consideration that some students may not be able to complete coursework due to the college closing and consider due date extensions, when appropriate.
    • Click on the course number highlighted in the top left corner of the web attendance page, which links to a "Post a Comment" window. Type in the date and reason the class was canceled, and how the class time was made-up. (i.e., On January 11, the college was closed because of inclement weather. The missed class will be made-up by students completing an online assignment.) Click “Post". Remember, that once a note is posted, changes cannot be made to that particular note.
    • Explanations may be brief, but must clearly communicate how the missed time was completed. Note: Distance education instructors may use a notation of “online assignment.”

    Incomplete Grade

      Instructional Philosophy

      International Travel

      Late Registration

      Following the 10% census date, instructors should not allow students to remain in class if they are not properly registered at this time and appear on the roster.

      Learning Management System Schedule of Planned Outages/Maintenance

      Office Hours

      There is an expectation for each full-time instructor to hold and post 8-10 hours of advising/office hours per week except in exceptional circumstances as approved by the dean. These office hours are for service to current students and also for advising new and potential students.

      Online Learning

      Overload Regulations

      Program Codes

      Each curriculum certificate, diploma, or degree program has a state program code. The program code is a number 6-8 characters in length.

      • Certificate codes begin with a C.

      • Diploma codes begin with a D.

      • Degree codes begin with an A.

       When a student is admitted to a program, the student is assigned the program code for that particular program. For example, a student admitted to the Health Information Technology degree program is assigned A45360. It is strongly recommended that students have only one program code (associated diplomas and certificates are acceptable).

      Changes to program codes may be requested using the online Program Admit/Change Form. New programs are effective at the beginning of the next term.

      Students who do not declare a program are put into one of the following program codes:

      • Undeclared students are assigned T90990.

      • Undecided students are assigned T90990U.

      Students who previously attended the college but have not enrolled in curriculum courses for three or more consecutive terms will have their program code ended and must be readmitted to the College.

      Regulations for Changing Program Codes

      1. All faculty advisors and others who, after meeting with a student and obtaining the student’s authorization, want to initiate a program change on behalf of the student should be familiar with the following information:

        • Students who have not applied to the college should be referred to Admissions at any Central Piedmont campus or to the online admissions application. However, faculty advisors and others in Instruction may want to assist existing students who are:

          • newly applying for a diploma or degree program
          • changing from one program to another
          • adding another program
          • moving from Special Credit (T90990) status, Continuing Education, or Basic Skills areas
      2. An online Program Admit/Change Form is available for this purpose at Academic Affairs Forms
      3. The online Program Change form must be completed for AAS and transfer (AA, AS, AFA) students and can be completed by a faculty advisor for the prospective program area. If students wish to change to a program code outside of their faculty advisor’s area, the students should be referred to the Counseling and Advising Office.
      4. It is critical that the form be completed as accurately as possible and include:
        • student name and ID number
        • term and catalog year for the new or added program
        • new program name and code
      5.  Ask the student to:
        • Answer "Primary Academic Program" as "Yes" or "No" to indicate whether or not this program is the student’s primary goal.
        • Indicate whether or not he/she plans to "Keep" or "End" the current program of study.
        •  All completed forms are electronically sent to the Central Campus Admissions department.
      6. Please remind students who wish to be admitted to a program of study of the following requirements:
        • Students must show evidence of high school graduation, usually by submitting high school transcripts, unless they provide proof of having earned an associates degree or higher from an accredited college.
        • Placement testing is required for most programs unless the student provides proof of having earned college level English and math credit from an accredited college.
      7. Students receiving financial aid should be advised to check with the Financial Aid Office to determine the impact on their current award.
        • Students receiving VA benefits should check with the Veterans Affairs office before completing the change form for approval from a VA specialist.
        • Be aware that all courses taken, no matter the program of study, will be counted toward the 150% completion rule. Certificate programs are not eligible for financial aid unless they include 16 credit hours or more. Students who have questions should visit or contact the Financial Aid/Veterans Affairs office.

      If you have questions concerning procedures or the Program Admit/Change form and its use, please contact the Admissions Office at your campus for clarification.

      Programs of Study: Approved Listing

      Standards of Academic Progress

      Success Through Academic Reporting (STAR)

      Syllabus Template/Approval Form

      •  ​​​​​Each individual class syllabus must be approved by the division director via MyCollege / Course Syllabus Submission Form.
      • You may use this template as a draft only (until approved by your division director) to build your syllabus. You will be required to copy and paste portions of it into the Course Syllabus Submission Form.
      • Login to MyCollege Self Service and click Course Syllabus Submission Form.
      • Fill out the online form.
      • Before submitting the online Course Syllabus Submission Form, save a PDF copy for your records by printing as a PDF.
      • When approved by the division director, you can use the PDF file in Blackboard. Be sure to run the Accessibility Checker to ensure ADA compliance.

      Textbook Selection

      Web Grading

      All class grades at Central Piedmont are entered by instructors on the web:

      1. Go to MyCollege.
      2. Click “Login” and sign on using your network login and password.
      3. Click “Faculty.”
      4. Click “Grading” and follow onscreen selections. If no classes are assigned to you, it will indicate “You have no faculty activity on record.”

      When grading students, please note that grades of “F” and “W” require a last date of attendance. “WN” grades are automatically assigned following the census date of the course when the “Never Attended” box has been checked for a student.

      Work-Based Learning (Formerly Co-Op)

      Work-based learning faculty coordinators:

      • must be teaching faculty or division directors in the program of study/division in which they are teaching or administering

      • must meet the credential requirements for that particular program of study/division

      • program of study/division must offer approved cooperative education programs

      Exception:

      Work-based learning faculty coordinators for students in the college transfer program will be assigned to the English Division and must meet the credential requirements for teaching faculty or division director engaged in teaching transfer courses. This will mean that the work-based learning faculty coordinator assigned to (college transfer) co-op students will be required to have a Master’s degree. The college and the state views students in the college transfer program as “generic” and their work-based learning experience is to explore career options while pursuing courses in order to transfer to a four-year institution.

      Other Requirements:

      • Work-based learning faculty coordinators will be appointed by the appropriate curriculum division director.

      • The division director will renew all appointments each semester.

      • The qualifications, duties, and responsibilities of work-based faculty coordinators are outlined in “Faculty Coordinator Job Specifications". 

      For more information, visit Work-Based Learning.

      Page Navigation

      4. Personnel

      Absence Procedure for Faculty

      Allocation of Faculty Clinical Load Units

      Awards

      College Fellows

      Compensation/Salary Scale, Course Hourly Adjustment Rates, and Course Rates for Curriculum Faculty

      Contracts

      Education Leave

      Employee Recognition

      Faculty and Staff Development Funds (Formerly Tier A)

      Faculty Development: Full-Time

      All full-time employees complete a minimum of 20 hours of job-related professional development training per year. Part-time employees are not required to complete professional development credits, but are welcome to participate in the wide variety of training and learning opportunities that are offered throughout the year. 

      If you have any questions please contact Professional Development at CPCCProfDev@cpcc.edu

      Faculty Development: Part-Time

      Central Piedmont depends heavily on the talents and skills of part-time faculty.  Although these professionals bring valuable workplace expertise to the classroom, they often lack teaching experience.  In an effort to address this need, the Office of Professional Development at Central Piedmont developed an instructional certification program for part-time faculty.  This program was piloted in the summer of 2008.   

      The program is designed to supplement the discipline expertise of part-time instructors with the tools and resources needed to effectively teach adults. This 25-hour program consists of instruction in adult learning theories, effective learning environments, classroom management, learning outcomes, core competencies, and student-centered assignments and assessments. Part-time instructors are recommended by their departments. Participants represent multiple disciplines across the college.

      The curriculum for the course is structured around Student Engagement Techniques by Elizabeth F. Barkley. The instructors have the opportunity to select a technique from the book to design a 10-minute teaching demonstration. Prior to the teaching demonstration, the instructors participate online via Blackboard to discuss their outcomes, assessment techniques, and activity that they'll present to a small group of fellow instructors. Past demonstrations have included welding techniques, Jeopardy game on the parts of the heart, how to read blueprints, what constitutes admissible evidence in a trial, and the use of Youtube to teach critical thinking. These demonstrations provide the instructors with exposure to a variety of teaching techniques as well as a taste for each instructor's discipline.  

      Holidays

      Job Descriptions

      Performance Assessment and Professional Development Plan

      Professional Development

      Reassigned Time and Stipend (One-Time)

      Required New Employee Orientation

      The college recognizes that orientation for new faculty and staff is a cooperative effort by several areas of the college. New Full-time Employee Orientation (NEO), managed by the Office of Professional Development, is required for all new employees to complete within 30 days of hire.

      Orientation is split between two parts. The first part is a day-long workshop scheduled the first Friday of the month. If the college is closed on Friday, new employee orientation will be held on the first Thursday of the month. During orientation, you will learn about services of the college that will help that will help you do your job better as well as meet representatives from various college departments and programs. Orientation also includes the following required training:

      • Student Success
      • Institutional Equity
      • Policies and Procedures
      • Human Resources services for employees

      The second part of orientation is offered online. Additional orientation components are:

      • monthly new faculty workshops for the first year of employment
      • new part-time faculty orientation prior to employment

      Required New Employee Training

      Per Policy 4.29: Professional Activity, all new employees must complete the following required training for all college employees within 30 days of their hiring date (available in the LearnerWeb course catalog under "Employee Online Learning"):

      • Title IX
      • New Employee Orientation
      • Information Security
      • Safety and Emergency Procedures

      Required Training for Full-Time Faculty

      In addition to required new employee training, new full-time faculty must complete:

      • Central Piedmont Attendance System Training (available online) before teaching classes
      • the year-long Full-Time Faculty development course (in-person sessions are scheduled once per month with concurrent online sessions)

      Check LearnerWeb for a current listing courses in addition to your progress toward completion under Learning Tracks. 

      Sick Leave

      Vacation Leave

      Page Navigation

      5. Resources

      Advisory Committee Guidelines and Information

      College Catalog

      Employee Profile Manager

      ITS Help Desk

      Library

      Textbooks and Supplies

      Page Navigation

      6. Students

      Admissions

      Advising Services

      Assessment Services

      Auditing Courses

      Career Services/Job Placement

      Counseling Services

      Course Evaluations

      Auditing Courses, Course Load, Course Substitution, and Course Repeat Policies

      Disability Services

      Financial Aid

      Information for Students

      Student Grievance Procedures

      Student Life

      Student Records

      Page Navigation