College Degrees and Diplomas Graduation Information
Potential graduates must have earned a minimum grade point average of 2.00 out of a possible for 4.00 in all of their program courses, including general education courses, to be eligible for graduation. Please note that some programs also have minimum grade requirements that require students to earn a grade "C" or higher in some or all courses. Your GPA is calculated according to the Central Piedmont grading system. Calculate your GPA.
Potential graduates for the following summer with a GPA of 2.0 or better — who can demonstrate to Graduation Services that they have two courses or fewer with a maximum of seven credits to be completed during the summer term — may request permission from Graduation Services to participate in the spring ceremony. Potential summer graduates should apply for graduation. Once registered for their final summer courses, students must bring proof of registration to their graduation analyst for permission. Potential summer graduates who are given permission to participate in the commencement ceremony will not graduate until all requirements are completed; their names will not appear in the commencement program.
Our policies also require that a minimum number of credit hours be completed in residence at Central Piedmont. Specific program residency minimums:
- Degree: a minimum of 21 credit hours must be completed in residence at Central Piedmont
- Diploma: a minimum of 12 credit hours must be completed in residence at Central Piedmont
- Certificate: a minimum of 30 percent of coursework must be completed in residence at Central Piedmont
A catalog year is a specific set of requirements that were in effect during a given academic year. Catalog years run from the fall semester through the following summer term. Your catalog year is the set of requirements that were in effect when you were admitted to your academic program and began taking courses. If you were not enrolled in program-related courses for more than three consecutive terms; however, you must re-enroll under the catalog in effect upon your return. This may affect your program requirements. You may request a catalog year update from your program chair, faculty advisor, or counselor. In order to remain governed under an older catalog year, you must secure approval from your division director.
If you took some courses under the quarter system that was in effect prior to 1997, you may be able to use those courses toward your degree. When the college moved from a quarter-based system to a semester system, departments established crosswalks between courses. Because of the amount of time that has passed, some of these crosswalks have expired. If you have taken courses under the quarter system, your faculty advisor can advise you as to what courses will crosswalk. Other courses may be substituted for semester courses. In some instances, you may need to take the new course. Because they were taken under the quarter system, the credit value of older courses must be converted for use under the semester system. The formula "Quarter credit hours ÷ 1.5 = Semester credit hours" is used for this calculation.
Graduation Steps for College Degrees and Diplomas
1. Meet with Your Faculty Advisor or Counselor Before Applying for Graduation
Your advisor will ensure that:
- all transcripts are received
- you have been admitted to the appropriate program and catalog
- any course substitutions and waivers have been submitted
- you have a course of study for the remainder of your program
2. Submit a Graduation Application
Graduation applications should be submitted to Graduation Services in MyCollege during established application dates. Graduation applications cannot be submitted by fax. If you have trouble submitting your application online, please contact your graduation analyst. All graduation related emails will go to your Central Piedmont student email account.
3. Program Audit
Once you apply for graduation, a Graduation Services Analyst will audit your records and email you the status of your program audit approximately four to six weeks after you submit your application (provided you apply for graduation within the dates published in the class schedule and online). Audits may be delayed for late applications.
A degree audit evaluation is an evaluation of your progress within your program of study. The evaluation will measure the courses you have completed against the requirements for your program. The evaluation will also note any requirements or documents that will need to be completed or submitted prior to your graduation. It is your responsibility to ensure that all of these requirements have been met prior to graduation. At any time during your course of study, you can run a program evaluation through the appropriate MyCollege link.
Graduation analysts cannot perform this audit when you apply. Because of the number of applications we receive, we must process them in the order they are received to ensure they are reviewed within the specified time frame. If you are unsure of your status and have advising questions that need to be answered before you receive your degree audit evaluation, you must meet with your advisor or counselor.
A few weeks before the end of your final semester, another review of your records will be completed. You will be contacted by your Graduation Services Analyst to confirm your graduation or to invite you to make an appointment to discuss your graduation status. When everything is in order, you will be given permission to order your degree or diploma via an email with an order form attached for your degree or diploma. Please print it out and return it to a Central Piedmont cashier's office with payment. After completing all requirements, including successful completion of your final courses, a notation of your degree or diploma along with the date of graduation will be made on your transcript. If ordered, the degree will be mailed to you. Information about when it will be mailed will be provided with your confirmation of graduation status.
4. Order a Transcript Documenting Your Degree
When notified that you are eligible for graduation, you may order a transcript that will reflect the degree that you earn. Please complete the transcript request in MyCollege and mark the request "After Degree is Awarded." By marking it to be held, the transcript will not be sent prior to your degree being noted.
5. Attend Graduation Ceremony (If Eligible to Participate)
In order to participate in the graduation ceremony, you must submit your graduation application by March 1. This guarantees processing in time to order your cap and gown. Applications submitted after March 1 are not guaranteed to be processed before the deadline to purchase a cap and gown for the ceremony.
Cap and gown orders begin in April. Graduation Services will email detailed information on these purchases and other ceremony details to graduates and eligible potential graduates beginning in early April. Read our Commencement Ceremony Information section for more information on the ceremony.
5. Complete Financial Aid Exit Counseling (If Applicable)
If you have obtained a federal direct loan while attending Central Piedmont, or if you have borrowed under the federal loan program at a different institution, you are required to complete a Federal Loan Exit Counseling session before graduating. The Department of Education has compiled an online counseling session to provide you with the information necessary to begin repayment and answer any questions you may have. If you would prefer an in-person exit counseling session, please contact the Financial Aid Office.
6. Receive your Degree or Diploma in the Mail
Degrees and diplomas are mailed according to the following schedule:
- Spring graduation: degrees and diplomas are mailed by July 1
- Summer graduation: degrees and diplomas are mailed by September 30
- Fall graduation: degrees and diplomas are mailed by February 27
Degrees and diplomas may be purchased for $20. Please contact your graduation analyst for an order form. The degree or diploma may take six to eight weeks to arrive.