Non-College-Related Solicitation of Employees and Students on College Premises Guidelines and Procedures

I. Definitions

Solicitation

An oral or written request, or notice for or effort to achieve a contribution, donation, or a sale or purchase of goods or services.

College Premises

Any property owned or leased by or in the control of the College used for official activities provided or sponsored by the institution in the conduct of any instructional, administrative, or performance functions and events.

II. Guidelines

As an employer, Central Piedmont Community College is legally responsible for promoting the efficiency of the public service functions and activities it performs. The College establishes the following guidelines for employees, non-employees, and visitors to campus. They are designed to maintain a proper educational and business environment, prevent interference with the work of the institution, and preclude inconvenience to college employees.

A. Solicitation by persons other than employees and student organizations of the College is prohibited. Solicitation by employees and student organizations of the College is prohibited to the extent that such solicitation or distribution results in substantial disruption of or material interference with College instructional, administrative, or operational activities.

B. Solicitation by College employees during their working hours on College premises is prohibited, unless required by their job at the College.

C. The College will not release any personal information, information contained in a personnel file, or student records unless permitted or required by federal or state law and/or College policies.

D. Non-College-related, non-commercial announcements and/or advertisements may be posted with the authorization of the Office of Student Life, consistent with Campus Notices Guidelines.

E. Commercial announcements and/or advertisements are prohibited from being posted on parked vehicles on College property, per North Carolina General Statutes 14-145.

F. Solicitations from the general public on Central Piedmont premises are prohibited.

III. Procedures for Obtaining Permission to Solicit on Campus

A. Solicitations from Students

  1. A student wishing to solicit from employees or other students must secure written permission from the Office of Student Life. In some cases, the Director of Auxiliary Services will be contacted to determine if solicitation and/or the product to be sold is in direct competition or potentially harmful to the degree of affecting the College's Auxiliary sales.
  2. The student must provide the Office of Student Life with the following information:
    1. Name;
    2. Type of solicitation;
    3. Individual, group, agency, or product represented;
    4. Address and phone number of agency/home office;
    5. Length of time expected to solicit; and,
    6. When and where solicitation will occur.
  3. If approved, the Associate Dean of Student Life will issue a Vendor's Pass to be used by the individual during the time and in the location(s) specified.
  4. The Vendor's Pass must be presented upon request by a College official. A student soliciting without a pass should be reported to the Office of the Director of Student Life. Students attempting to circumvent the vendor pass system may be subject to disciplinary action.

B. Solicitations from Employees

  1. An employee wishing to solicit from fellow employees or students must secure written permission from the Campus Dean or Unit Vice President. This excludes, for example, sales of goods by non-profit organizations such as booster and civic clubs, PTSA, and Scouts.
  2. The employee must provide the following information to the area Dean or Manager:
    1. Name of department head;
    2. Name of department;
    3. Type and nature of solicitation;
    4. Length of time expected to solicit; and,
    5. When and where solicitation will occur.
  3. If approved, the Campus Dean or Unit Vice President will issue a Vendor's Pass to be used by the individual during the time and in the location(s) specified.
  4. The Vendor's Pass must be presented upon request by a College official. An employee soliciting without a Vendor's Pass or circumventing the system may be subject to disciplinary action.

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