I. Policy Statement

Central Piedmont is a publicly supported higher education institution, established to serve the education and training needs of Mecklenburg County. Its properties are public spaces and its facilities are constructed with public funds. As such, the College will cooperate with community, religious, government, civic, educational organizations, and businesses by making available the use of its facilities, where practicable.

II. Outside Users

Under the following conditions, the College will endeavor to provide access to and use of Central Piedmont facilities, consistent with Board Policy:

1. Written requests for use of College facilities will be coordinated through Central Piedmont Community College's Services Corporation unit, unless an external group is approved by a Cabinet position to be hosted by an internal department.  
2. The use of institutional facilities can be granted only when it does not interfere with or seriously inconvenience the College's academic and administrative programs and services, and is not inconsistent with the instructional mission of the institution.
3. All organizations granted use of facilities must agree to enter into a written contract, license agreement, or memorandum of agreement, signed by an authorized official of the approved group. The contract must be executed and payment made at least 10 days prior to intended use.
4. The user must agree to comply with the terms and conditions of the contract, license agreement, or memorandum of agreement, with the College, including logistical, campus and public safety, operational, financial, and other terms and conditions, in connection with the proposed use.
5. The user must present proof of General Liability, Workers' Compensation, Automobile Liability and Umbrella Liability coverages, covering over the period of use. Proper documentation must be provided prior to the meeting or event date. 
6. Waiver of the Insurance requirement and release of liability may only be endorsed by the College President or designee, and must be coordinated through a designee of the Enterprise Risk Management department. 

Related Procedures

Event Policies and Procedures (external)

Use of College Facilities Procedures (internal, hosted, theater)

Changes

Changes approved by the Board of Trustees on May 6, 2020

Changes approved by Cabinet on February 2, 2004; October 30, 2006; June 18, 2012