2.06 Use of College Facilities Policy

I. Policy Statement

Central Piedmont is a publicly supported higher education institution established to serve the educational and workforce development needs of Mecklenburg County. The College shall permit the use of its facilities by College units, employees, students, and approved external organizations on a non-discriminatory basis, provided such use does not interfere with the College’s educational mission.

This policy establishes the principles governing access to and use of College-owned or managed facilities to:

  • Preserve the primacy of the College’s educational mission;
  • Ensure safety, security, and operational integrity of facilities;
  • Promote equitable, consistent, and transparent access; and
  • Protect institutional resources, reputation, and compliance obligations.

II. Scope

This policy applies to all use of Central Piedmont facilities, including buildings, grounds, outdoor spaces, parking areas, and specialized venues, regardless of whether the user is internal or external to the College.

III. General Conditions of Use

All use of College facilities shall comply with the following conditions:

  • Shall comply with all applicable federal, state, and local laws, and all
    Central Piedmont rules and policies.
  • Shall not interfere with the College’s educational, service, or operational functions.
  • Shall comply with all fire, life-safety, and occupancy regulations.
  • Shall not block or impede normal access, ingress, or egress to College facilities.
  • Shall not endanger personal safety, damage property, or violate individual privacy.
  • Shall not create unreasonable noise disruption or use unauthorized sound
    amplification.
  • Shall not involve illegal harassment, defamation, terrorist threats, or actual or
    imminent violence or property damage.
  • Shall not involve political campaigning unless permitted by law and College policy.

IV. Internal Use Principles

College facilities, equipment, supplies, and services are to be used exclusively for official College purposes that advance Central Piedmont’s academic mission and strategic goals. Access to or oversight of College spaces does not confer personal privileges or discretionary authority beyond approved institutional purposes. Personal, private, commercial, or any other non‑College use of College facilities, equipment, supplies, or services is prohibited.

Use of College facilities for activities involving non-College participants or external organizations shall comply with the College’s external-use requirements, regardless of the internal sponsor.

V. External Use Principles

External use of College facilities is secondary to instructional and institutional needs and is permitted only when such use aligns with the College’s mission, operational priorities, and safety standards. Approval of external use does not constitute or imply College endorsement, sponsorship, or support of the external entity or its activities.

External users are fully responsible for ensuring that their activities comply with all applicable laws, regulations, and College requirements, and shall bear full financial and operational responsibility for their activities. The College may require external individuals or groups to enter contracts governing use of College facilities and payment terms.

The College reserves the right to deny, condition, modify, or revoke approval of external use when necessary to protect institutional interests, safety, or operational integrity.

VI.    Visitor Conduct

Visitors to College premises and users of College facilities must not disrupt or interfere with the College’s operations, including academic instruction, meetings (including public meetings of the Board of Trustees and its committees), or ceremonies. Visitors must comply with applicable College policies, including Policy 2.19 regarding possession of weapons or other prohibited objects, and must cooperate with College security personnel responsible for enforcing applicable law and these policies to assure that they are in compliance. Any violation of this Visitor Conduct Policy may be grounds for exclusion from College premises.

Related Procedures

Event Policies and Procedures (PDF) (external)

Use of College Facilities Procedures (internal, hosted, theater)

Changes

Changes approved by the Board of Trustees on March 11, 2026

Changes approved by the Board of Trustees on May 6, 2020; November 13, 2024

Changes approved by the Board of Trustees on May 6, 2020; November 13, 2024

Changes approved by Cabinet on February 2, 2004; October 30, 2006; June 18, 2012

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