Satisfactory Academic Progress (SAP) to be Eligible for Financial Aid
Federal regulations require students receiving federal financial aid to maintain satisfactory progress according to standards set by Central Piedmont Community College and the federal government. This policy applies to students applying for or receiving federal and state funds. Failure to fulfill any part of the agreement may result in the cancellation of financial aid awards and students may be responsible for repaying any funds received. At Central Piedmont, Satisfactory Academic Progress (SAP) standards also apply to non-federal aid, including state funds, institutional funds and Foundation scholarships. Students are expected to maintain at least a minimum level of progress toward the the successful completion of course requirements for a degree, certificate or diploma. Progress is measured both qualitatively and quantitatively. As recipients of federal or state financial aid, students also have individual rights and responsibilities.
Definition of Satisfactory Academic Progress
Satisfactory Academic Progress (SAP) is defined as passing 67% of all hours attempted (Pace Rule) with a required grade point average of 2.0 (GPA Rule), not exceeding 150% of total attempted hours needed to complete an approved program defined by the Department of Education (150% Rule).
To ensure students make sufficient progress throughout their courses of study, a maximum time frame for completion, divided into increments, is required. At the end of each increment (semester), the college must determine whether students have completed a minimum percentage of work toward their educational objective, degree or certificate for all semesters thus far completed. Progress is measured throughout the academic program by
- cumulative grade point average (qualitative measure) and
- credits earned as a percentage of credits attempted, known as the "pace of completion" (quantitative measure).
The Central Piedmont Financial Aid Office evaluates Satisfactory Academic Progress before aid is awarded and again after grades are posted for every term, starting with the first semester of enrollment. To reasonably measure satisfactory progress toward completion of a degree, diploma or certificate, a student's total academic record at Central Piedmont is evaluated, regardless of whether or not financial aid was received for the entire period of enrollment. Some career studies certificate programs are ineligible for student financial aid, but those credits are counted for all SAP requirements, if the student enrolls later in an eligible program.
Cumulative GPA Requirements (GPA Rule): To remain eligible for financial aid consideration, students must meet minimum cumulative grade point average requirements, based on a progressive scale. The calculation includes grades of A, B, C, D, F, P and R. The GPA evaluation excludes transfer credits. A 2.0 grade point average is required to graduate.
Quantitative Standards or Pace of Completion
Completion Rate (Pace Rule): Students must, at a minimum, receive satisfactory grades in 67% of all credits attempted. This calculation divides the cumulative total number of credits successfully completed by the cumulative total number of credits attempted. All credits attempted at Central Piedmont are included, except any audited courses for which a status of "AU" was received by the time of the class census date. All credits accepted for transfer count as both attempted and successfully completed credits. Credits with satisfactory grades at the college are those for which a grade of A, B, C, D or P was earned.
Maximum Hours (150% Rule): To continue receiving financial aid, students must complete their programs of study before attempting 150% of the credits required for a program. The 150% calculation excludes developmental coursework. Attempted credits from the entire enrollment period at Central Piedmont, plus all applicable transfer credits, are counted - regardless of whether or not financial aid was received for the entire period of enrollment.
To calculate satisfactory academic progress, transfer students who apply for financial aid must request official transcripts from all other colleges attended. Official transcripts must be submitted directly to one of the campus Student Records Office. Credits officially accepted in transfer are counted in the 67% Rule and in determining the maximum number of allowable credit hours for financial aid eligibility. The college has the option, on an individual student basis, to place transfer students on either Financial Aid Warning or Suspension status immediately upon evaluation for financial aid, if academic history at previous colleges indicates a pattern of unsuccessful academic work.
Changing Programs or Completing a Second Program
For students who switch programs or attempt a second degree or certificate, all credits earned from the first degree or certificate are included in hours attempted and completed. Depending on circumstances, an appeal may be warranted.
Students may receive financial aid for a maximum of 30 semester hours of developmental courses, as long as all of the following criteria are met:
- they are required to take developmental classes, based on their placement test results,
- they are in a program of study eligible for financial aid, and
- they meet Satisfactory Academic Progress (SAP) requirements.
Developmental courses (designated by course numbers below 100, or beginning with DMA or DRE) are included in the calculation of Satisfactory Academic Progress. Students enrolled in developmental courses must receive grades of A, B, C or P to remain in good standing. Developmental hours beyond the required 30 semester hours cannot count towards enrollment status for federal and state grants, nor can they count toward the cost of attendance for any campus-based programs.
Cumulative Credit Hours Attempted
Cumulative credit hours attempted are defined as all credit hours attempted at Central Piedmont, and all credit hours transferred from other institutions. Attempted credits include those for which grades of "A" through "F," “P,” “R,” "W,” "I/A,” "I/B,” "I/C,” "I/D,” "I/F" or "I" were earned.
Cumulative Credit Hours Completed
Cumulative credit hours successfully completed are defined as those for which grades "A" through "D," “P,” "I/A," "I/B," "I/C," "I/D" or "I/F" were earned. Credit hours not successfully completed for Financial Aid purposes are defined as those for which “I,” “I/F,” "F," “R” or "W" were received.
Repeated courses are counted among hours attempted and also toward maximum credits allowed for each type of program for which financial aid is received. Repeated courses may enable students to achieve a higher cumulative grade point average. Students may repeat courses with financial aid until successfully completed, but repeating courses adversely affects the completion rate requirement. Financial aid will pay only once to repeat a successfully completed class (grade "D" or higher) in order to achieve a higher grade. All attempts count toward the financial aid cumulative grade point average and cumulative completion rate.
Credit hours completed to audit a course ("AU" grade received) do not apply toward an associate degree, diploma or certificate program; therefore, credit hours with this designation cannot be included in determining enrollment status for financial aid or Satisfactory Academic Progress. An enrollment status change is made if students wish to have a grade changed to audit status ("AU") after financial aid is disbursed. This change may result in a reduction of financial aid eligibility and a balance owed to the college.
Courses with grades of “I” (Incomplete) are considered as credit hours attempted and not completed. Students who make arrangements with an instructor to finish required coursework are not required to re-register for the same class during the next semester in order to complete the work. If the unfinished course causes a student to be placed on financial aid probation or suspension, the student may appeal once the course is completed. A student may appeal for a re-evaluation of Satisfactory Academic Progress by submitting or faxing the Satisfactory Academic Progress Appeal Form to the Financial Aid office on Central Campus. If the grade becomes final before the review, the actual grade, credits attempted and credits earned are used to determine whether the student is making satisfactory progress.
Students should contact the Financial Aid office before changing programs and/or withdrawing from any courses. Students who withdraw from classes officially or unofficially should understand how withdrawals affect their eligibility for financial aid as determined by the Satisfactory Academic Progress procedure. A withdrawal ("W" grade status) counts as attempted, not completed, credits in the Financial Aid GPA calculation. Financial Aid recipients should discuss the possibility of withdrawing with a financial aid representative before doing so.
NOTE: Reducing enrollment during a semester may create adverse consequences for financial aid recipients:
- Satisfactory Academic Progress may be affected.
- Students may be required to repay a percentage of financial aid received for the semester in cases of complete withdrawals. (See Return of Title IV Funds.)
Change of Major
Students who change their major (program of study) still are responsible for maintaining Satisfactory Academic Progress by the procedures outlined. A review of Satisfactory Academic Progress is based only on students' current programs of study. Students changing from an associate program to a diploma or certificate program may lose federal and state eligibility immediately upon making the change.
EFL-English as a Foreign Language Studies
Allowable credits for EFL- English as a Foreign Language courses are limited, as long as they are taken as part of an eligible program and satisfactory academic requirements are met.
Students may not receive federal aid from more than one institution at the same time. Students transferring to Central Piedmont from other schools must have any aid received at former schools cancelled.
Credit hours attempted and earned during summer session are included in the calculation of Satisfactory Academic Progress. Full-time status (12 credit hours) is the same for summer sessions as it is for fall and spring semesters.
It is always in the best interest of the student to contact the financial aid office before changing programs and/or withdrawing form any courses.
Communicating Satisfactory Academic Progress to Students
Satisfactory academic progress is calculated at the end of each semester, after grades post. Emails are sent to students via the student’s Central Piedmont email account notifying students of meeting guidelines, probation, or suspension. Students can also view their satisfactory academic status on FA Self-Service.
Satisfactory Academic Progress and Consortium Agreements
Central Piedmont's Financial Aid Office Satisfactory Academic Progress policy applies to students with a consortium agreement seeking to establish or maintain financial aid eligibility. A consortium student is defined as a student who has an active consortium agreement for the current semester and Central Piedmont is the home institution. The standards apply to a student’s entire degree program including terms in which financial aid was not applied or disbursed. Central Piedmont's Financial Aid Office will measure a consortium students’ eligibility for all satisfactory academic standards at the end of each semester.
Attempted and earned hours for courses taken at an institution acting as the host school under an approved consortium agreement, are included in the calculation of cumulative completion rate. All students attending Central Piedmont Community College, either as their home school or host school will have satisfactory academic progress calculated at the end of each term.
Other than when an appeal is granted for unusual or mitigating circumstances, a student can reestablish eligibility only by taking action that brings the student in compliance with the qualitative and quantitative components of the Financial Aid Satisfactory Academic Progress Standards including the maximum timeframe.
Each student is notified by email when placed on warning or suspension. If the student takes the necessary action that brings the student in compliance with the qualitative and quantitative components of the Financial Aid Satisfactory Academic Progress Standards, the Federal Pell Grant and other types of financial assistance (depending on availability of funds) are reinstated at the beginning of the next term of attendance, if otherwise eligible. Whether approved by the Financial Aid Appeals Committee or approved after one semester of satisfactory progress, the student’s status upon reinstatement will be “Satisfactory.”
Student Financial Aid Statuses
- Satisfactory Status (S): Students who continue to meet all aspects of the satisfactory academic policy will continue receiving financial aid.
- Warning/GPA Probation (WG): Students not meeting the 2.0 grade point average required for Satisfactory Academic Progress receive a probationary status of "WG".
- Warning/Pass Rate Probation (WP): Students not meeting the 67% pass rate required for Satisfactory Academic Progress receive a probationary status of "WP".
- Warning/GPA & Pass Rate Probation (WB): Students not meeting the 2.0 GPA nor the 67% pass rate required for Satisfactory Academic Progress are placed on a probationary status of "WB”.
- Suspension from Receiving Financial Aid: Students who previously held a warning status and failed to meet financial aid Satisfactory Academic Progress standards during the following semester, are placed on financial aid “Suspension” status. While on financial aid suspension, students cannot receive federal, state, or institutional financial aid during the next attending semester. Students placed on financial aid suspension may appeal the decision by completing the Satisfactory Academic Appeal Process.
- Suspension/GPA (SG): Students who had a warning status and are now suspended from receiving financial aid for not meeting the 2.0 GPA required for Satisfactory Academic Progress are assigned a status of "SG".
- Suspension/Pass Rate (SP): Students who had a warning status and are now suspended from receiving financial aid for not meeting the 67% pass rate required for Satisfactory Academic Progress are assigned a status of "SP”.
- Suspension/GPA & Pass Rate (SB): Students who had a warning status and are now suspended from receiving financial aid for not meeting the 2.0 GPA nor the 67% pass rate required for Satisfactory Academic Progress are assigned a status of “SB”.
- Standards of Progress (SOP): Academic requirements for avoiding a warning status and staying in school differ from financial aid requirements for Satisfactory Academic Progress. Academic standing or Standards of Progress (SOP) is noted on registration records. Financial aid status is noted on financial aid screens in the Student Information System. Any student suspended from Central Piedmont Community College for academic or behavioral reasons is automatically ineligible for financial aid.
After Financial Aid is Suspended:
Except for appeals granted for unusual or mitigating circumstances, students can reestablish eligibility only by taking action that brings them in compliance with the qualitative and quantitative components of the Financial Aid Satisfactory Academic Progress Standards, including the maximum time frame requirement.
Students are notified through their student email when placed on warning or suspension. If students take necessary actions to be in compliance with the qualitative and quantitative components of the Financial Aid Satisfactory Academic Progress Standards, the Federal Pell Grant and other types of financial assistance (depending on availability of funds) are reinstated at the beginning of the next term of attendance, if they are otherwise eligible. When approved by the Financial Aid Appeals Committee, the financial aid status upon reinstatement is “Probation.”