Use of Fund Balances Guidelines

I. Rules

Fund balances will be used consistent with the North Carolina Community College System Accounting Procedures Manual (APM) and State Board of Community Colleges Code (SBCCC).

II. Guidelines

A. Bookstore

The disposition of Bookstore fund balances will be expended according to North Carolina General Statutes 115D-5(a1) and the guidelines in Article IV of the Accounting Procedures Manual.

B. Self-Supporting Classes

The disposition of fund balances from self-supporting classes will be expended consistent with the guidelines in paragraphs (b) and (c) of State Board of Community Colleges Code IE SBCCC 600.4. The College President, in consultation with the Vice President for Finance and Facilities Operations, will regulate the amount of mark-up for self-supporting classes for the College. The mark-up will be based upon the needs of the institution, utilizing the Pro-rata Share Method. All funds will be deposited and expended from Institutional Fund accounts.

C. Vending Fees

The disposition of fund balances will be processed according to the guidelines in Article I of the Accounting Procedures Manual.

D. Student Fees

  1. Student fees include, but are not limited to: Student Activity Fees, Computer Use and Technology Fees, Campus Access and Parking Fees, Lab Fees, and Course Fees, and other Local Fees.
  2. The Board of Trustees may establish specific student fees subject to any State Board maximums. Student Activity Fees, Computer Use and Technology Fees, and Campus Access and Parking Fees must be set and reported annually by the College President to the State Board of Community Colleges.
  3. The disposition of fund balances from student fees will be processed and expended according to the guidelines in 1E 700.1 through 700.7 of the State Board of Community Colleges Code.

E. Overhead Receipts

1. Restricted and Unrestricted

The disposition of fund balances from overhead receipts will be processed according to the guidelines in Article XIV established by the Accounting Procedures Manual.

2. Self-Supporting and Contract Training

The disposition of fund balances from overhead receipts which are over and above the costs of administering the programs may be used for instruction, student support services, administrative services, student financial aid student refunds, student activities, curriculum development, program improvement, professional development, promotional giveaway items, instructional equipment, capital improvements, and acquisition of real property.

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