2.22 Fees and Use of Fund Balances Policy

I. Rules

Fees will be established, and Fund balances will be used consistent with North Carolina General Statutes, the North Carolina Community College System Accounting Procedures Manual (APM) and State Board of Community Colleges Code (SBCCC).

II. Guidelines

A. Bookstore

The disposition of Bookstore fund balances will be expended according to North Carolina General Statutes 115D-5(a1) and the guidelines in Article IV of the Accounting Procedures Manual.

B. Self-Supporting Classes

The College shall set self-supporting fees for continuing education course sections on a course-by-course basis at a level at or below the local market rate for the type of continuing education instruction provided. The college will utilize the Pro-rata Share Method in accordance with 1E SBCCC 600.3. If self-supporting receipts exceed expenditures for the fiscal year, the college shall use excess receipts to either support the costs of future self-supporting course sections or to support costs authorized by 1E SBCCC 700.7. The College shall deposit and use self-supporting fees in accordance with 1E SBCCC 600.4.

C. Vending Fees

The disposition of fund balances will be processed according to the guidelines in Article I of the Accounting Procedures Manual.

D. Student Fees

  1. Student fees include, but are not limited to: Student Activity Fees, Instructional Technology Fees, College Access Parking and Security Fees, Lab Fees, Course Fees, and other Local Fees.
  2. The Board of Trustees may establish specific student fees subject to any State Board maximums.
  3. The disposition of fund balances from student fees will be processed and expended according to the guidelines in 1E SBCCC 700.1 through 700.7.

E. Testing Fees

The College shall set testing fees based on the estimated cost of administering the test. Testing fee receipts shall be used for the purposes for which they are charged. If testing fee receipts exceed expenditures for the purposes for which they are charged, the college will expend the excess receipts consistent with the provisions outlined in 1E SBCCC 700.7.

F. Overhead Receipts

  1. Restricted and Unrestricted: The disposition of fund balances from overhead receipts will be processed according to the guidelines in Article XV established by the Accounting Procedures Manual.
  2. Self-Supporting and Contract Training: The disposition of fund balances from overhead receipts which are over and above the costs of administering the programs may be used for instruction, student support services, administrative services, student financial aid student refunds, student activities, curriculum development, program improvement, professional development, promotional giveaway items, instructional equipment, capital improvements, and acquisition of real property.

Approvals

Approved by the Board of Trustees on March 12, 2025.

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