Official College Communications Distributed to the Public Guidelines

I. Definition

An official College communication is any communication distributed to the public via any available communications medium, including print and electronic. This excludes in-class instructional materials, student publications, internal communications, and correspondence.

II. Guidelines

An official College communication distributed via print, other than one distributed by the College for the principal purpose of sale to the public, paid for using state funds, and copies of which are required to be sent to the State Publications Clearinghouse and Heritage Library, shall have the following statement printed adjacent to the College's name or logo:

(Number of copies) copies of this public document were printed at a cost of $___, or $___ per copy.

III. Guideline Regulations

A. The content and design of official College communications shall:

  1. Be monitored by the Communications, Marketing, and Public Relations department for accurate and consistent compliance with Style Guides standards. These guides will be available from Communications, Marketing, and Public Relations for College-wide use.
  2. At the discretion of Communications, Marketing, and Public Relations, bear the College logo and/or seal, as appropriate; a statement of nondiscrimination; College vision and mission; Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) statement; and a statement regarding cost. This applies to print medium only.

B. Communications, Marketing, and Public Relations will make every effort to utilize the College Campus Printing Center for its printing needs, when appropriate.

C. The College makes current academic calendars, grading policies, and refund policies available to students and the public in the College catalog and on the College website.

D. In accordance with Southern Association of Colleges and Schools Commission on Colleges requirements, Central Piedmont includes the following Southern Association of Colleges and Schools Commission on Colleges Compliance Statement on its major publications. These publications include College catalogs, annual reports, graduation programs, Continuing Education course schedules, goals and accomplishments booklets, performance reports, reports to the community, Central Piedmont Foundation campaign materials, and strategic goals brochures.

Central Piedmont Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate degrees, diplomas, and certificates. Contact for questions about the accreditation of Central Piedmont Community College. Inquiries regarding the programs and services of Central Piedmont Community College should be directed to the College. The Commission on Colleges should be contacted only for questions relating to the College's accreditation.

IV. Further Information

Specific instructions regarding the purchase of commercial printing services and the use of services available in the Central Piedmont Campus Printing Center are described in the College Services Manual.