4.42 Photo, Video, and Media Consent

I. Purpose

Central Piedmont may, at times, gather and use photographs, audio, video, or other media of employees for purposes including but not limited to education, publicity, marketing, and student recruitment on behalf of the college, and share via the Internet, the college’s intranet and website, print publications, social media, other media, and with external parties contractually affiliated with the college.

II. Policy

Images and videos taken in public spaces and/or at public events do not require authorization for publication. An employee’s presence in or around college facilities and/or properties, as well as at off-campus college-sponsored events, constitutes their consent to the gathering and/or use of their image and/or voice by Central Piedmont. No special compensation will be provided for use of their image(s) and they may not be informed in advance of the specific use of their image.

III. Procedures

If an employee does not want to be photographed or recorded, or have their name or biographical information used in connection with any such recording, they must notify, in writing, the Central Piedmont Human Resources department with their opt-out request.

When such notification is on file, the college will make every effort to honor that individual's opt-out status, even in public spaces or at public events, however, employees who submit a an opt-out request are also responsible for removing themselves from areas in which photography and/or recording is taking place, or notifying the camera operator of their opt-out status. Failure to do so may result in that individual's inclusion in a photograph or recording and will be treated as consent for the college to utilize that photograph or recording accordingly.

Approved by the Board of Trustees on July 10, 2019.