2.16 Personal Use of College Property or Equipment by Employees Policy

I. Rule

College property and equipment are to be used to support teaching, service, and administrative functions. Central Piedmont Community College intends to comply with North Carolina General Statutes 143B-920 when reporting information or evidence of misuse of state property to the State Bureau of Investigation and State Board of Community Colleges Code 1H SBCCC 200.2(6) “Withholding of State Funds or Administrative Support."

II. Prohibited Use of Resources

It is strictly prohibited to use any College resources, including any person, money, equipment, or property, to conduct an outside business operation, private employment, or any other activity conducted for any personal benefit or private gain during working hours on College property or in campus facilities.

III. Criteria for Limited Personal Use

Occasional limited personal use of property or equipment may be approved if all six of the following conditions are met:

  1. There is no cost to the State or College
  2. Any use is brief;
  3. Any use occurs infrequently;
  4. The use does not interfere with the performance of any employees’ work duties;
  5. There is no personal gain for the employee or any person or organization, e.g., the use is “de minimis;" and,
  6. The use does not compromise the security or integrity of College property or equipment.

IV. Removing Equipment From a Campus

Other than devices that are individually issued to an employee, such as laptops, iPads, and mobile phones, and those that are properly checked out of the library, no Central Piedmont employee may remove equipment from a campus of the College. Exceptions are allowed where the non-commercial use is approved by the supervising administrator in writing, giving both the location and identification of the equipment. The use of any such equipment must also be acceptable in accordance with Policy 2.07 Naming and Renaming Central Piedmont Community College Facilities, Positions, and Programs. Employees who remove equipment without prior approval may face disciplinary action or be prosecuted.

Employees taking equipment off-campus are personally responsible for the loss, damage, or destruction of the equipment.

The Technology Equipment Use Agreement Form is to be completed with authorization obtained prior to any equipment removal from a campus. Inventory Control may require that any equipment be returned to campus when requested.

V. Reporting Violations of the Policy

Employees are directed to Policy 1.44 Employee Code of Conduct and the Reporting Potential Fraud, Damage, or Theft of College Property Procedures with regard to their obligation to report misuse of any College resources, property, or equipment. Employees who violate this personal use policy are subject to appropriate disciplinary action, including dismissal, in accordance with Central Piedmont Policies.


Changes approved by the Board of Trustees on May 6, 2020

Approved by Cabinet on August 2, 2010