Technology Acquisition

Contact your vice president to submit requests for technology acquisition. With our ever-increasing demand for new technologies, it is important that we are provided adequate time to research the hardware, software, and infrastructure requirements of each request.

You can request that Information Technology Services staff meet with your department/division heads to assist and review all needs identified through this process. Contact the Service Desk to schedule a discussion.

Items to consider for inclusion in your requests

• computer needs for expansion of existing facilities, e.g. new labs, new smart or computer classrooms
• hardware and/or software for new projects and initiatives

Each request should contain items for one location/room only.

Items to exclude

• Requests from previous fiscal years that were not fulfilled but are still desired do not need to be re-entered into the system. ITS will follow up on an individual basis to confirm if the request is still a necessary need.
• Replacement of existing desktop computer and projector equipment. All computers and projectors are on a prescribed refresh cycle depending upon changes in technology and functional requirements. Laptop computers acquired through grants or other self- supporting funds are not included in this process.
• High-speed laser printers:  A few trends in this area have driven our approach. Personal printers, even though less expensive to acquire (<$500), have a higher per page cost and environmental impact. High speed printers have converged with copiers and scanners into multi-function devices. The college acquires multi-function devices for placement in almost every office cluster as existing equipment is replaced. Scanning is at no cost, but printing and copying is subject to chargeback by College Printing Services. All network printers are also being moved to the staff or student print accounting system. Maintenance contracts and supplies (toner, paper) for all of these devices is supported by College Printing Services. Departments are encouraged to keep the per page chargeback costs in mind during the budget preparation cycles.
• Equipment for new positions: This is already planned for. Departments are asked to place “new position” equipment requests at the start of the hiring process. Please note that “new employees” filling an existing or vacant position normally inherit offices and equipment that was in use by the previous person in the position.
• Peripherals: Departments are requested to acquire peripherals like CD or DVD burners, personal scanners, LCD monitors, additional computer memory, and digital cameras using their supplies budgets. The ITS website lists recommended products, recent prices, and vendors for these items.

Laptops cannot be purchased via p-card. This equipment is designated as high-risk by Inventory Control and must be acquired via Purchase Order. Please remember to use the expense object code 555200 (Non-Capitalized Equipment: High-Risk) when purchasing. For more information, visit the Procurement intranet site.

• Dell Latitude 540:
  • 14" display
  • Intel Core i5 processor
  • 16 GB memory
  • 256 GB SSD storage
• Dell Latitude 5500:
  • 15.6" display
  • Intel Core i5 processor
  • 16 GB memory
  • 256 GB SSD storage
  • Dedicated keypad
• Dell XPS 13 2-in-1: 
  • 13.4" touchscreen display
  • Intel Core i7 processor
  • 16 GB memory
  • 256 GB SSD storage
• Dell Latitude 5400 Chromebook: 
  • 14" display
  • Intel Core i3 processor
  • 4 GB memory
  • 128 GB SSD storage
  • Chrome OS
• Apple MacBook Air (contact the Service Desk for quote)
• Apple MacBook Pro (contact the Service Desk for quote)

Tablets cannot be purchased via p-card. This equipment is designated as high-risk by Inventory Control and must be acquired via Purchase Order. Please remember to use the expense object code 555200 (Non-Capitalized Equipment: High-Risk) when purchasing. For more information, visit the Procurement intranet site.

• Dell Latitude 7200 2-in-1 (this is just like a Microsoft Surface; ITS is able to perform repairs for these):
  • 12.3" touchscreen display
  • Intel Core i5 processor
  • 16 GB memory
  • 256 GB SSD storage
  • Detachable keyboard
• Apple iPad:
  • 10.2" touchscreen display
  • 32 GB storage

Desktops cannot be purchased via p-card. This equipment is designated as high-risk by Inventory Control and must be acquired via Purchase Order. Please remember to use the expense object code 555200 (Non-Capitalized Equipment: High-Risk) when purchasing. For more information, visit the Procurement intranet site.

Dell OptiPlex 7070 MFF:

• Intel Core i5 processor
• 16 GB memory
• 256 GB SSD storage

Dell P2418HZm:

• 23.8" display
• 1080p native resolution
• Built-in webcam and speakers

Apple products are also available at discounted education rates for both students and faculty.

Discounts are available to students through the Dell University store. Use the Central Piedmont member ID US122107236 to take advantage of this discount.