Standard Employee Email Signatures

Email Signature Guidelines

Using consistent signatures for @cpcc.edu email accounts creates brand alignment and provides needed contact information. In addition, consistent and clear email signatures present a professional appearance for conducting business through email.

• Avoid the use of graphics, links to websites outside the college, symbols, inspirational or funny quotes, background stationery, symbols, and signature cards.
• Do not include logos other than the official Central Piedmont logo in the approved formats for email signatures. This includes logos for social media platforms or graphics to promote events.
• Font: 10-point Franklin Gothic (or Franklin Gothic Book). This is a standard font on both Mac and PCs and works in all email clients. Non-standard fonts and HTML may not translate across email clients.
• Color: Black is consistent with the brand color palette. 
• Phone numbers: Include phone and/or fax numbers you use regularly to make it easy for others to reach you. Only include a mobile or fax number if it's a number you often use or want to broadly share.
• URL conventions: There is no need to use the "www" in a URL unless the URL won't work without it. For example, cpcc.edu is used in the approved email signatures and the link is embedded. There is also no need to include your email address in your e-signature, as the message is coming from your email account.
• You may add your personal pronouns by which you would prefer to be addressed to your college e-signature. If you would like to list your personal pronouns in your signature, place them after the web address and before the logo.

Approved Formats for Email Signatures

Use following instructions for setting up your email signature.

Signature Template For Initial Email

Name
Position Title, Department
Central Piedmont Community College
Campus, Building
P.O. Box 35009 Charlotte, NC 28235
t 704.330.xxxx | m xxx.xxx.xxxx | f 704.330.xxxx
cpcc.edu

Sample Template for Initial Email

Jane Doe
Instructional Office Assistant, Science Division
Central Piedmont Community College
Central Campus, Giles Building
P.O. Box 35009 Charlotte, NC 28235
t 704.330.5555 | f 704.330.5554
cpcc.edu
Pronouns: she, her, hers

Signature Template for Reply Emails

Name
Position Title, Department
Central Piedmont Community College
Campus, Building
t 704.330.xxxx | m xxx.xxx.xxxx | f 704.330.xxxx
Pronouns: she, her, hers

Sample Template for Reply Emails

Jane Doe
Instructional Office Assistant, Science Division
Central Piedmont Community College
Central Campus, Giles Building
t 704.330.5555 | f 704.330.5554
Pronouns: she, her, hers

How to Change Your Email Signature

1. Log in to Gmail.
2. Select "Settings."
3. In the "General" settings menu, go to Signature.
4. Select "Create New" and give it a name (for example, "approved signature").
5. Copy and paste the approved signature example into the field provided.
6. In the "Signature Defaults" fields, select the signature you just created from the options in "For new emails use" and from the options in "On reply/forward use."
7. Select "Save changes."