Archives Policies

Archives Policies

The CPCC Archives is open to the general public. Research can be done in person by appointment only. In addition, research requests can be sent to the archivist by phone or email and will be responded to in a timely manner. Archives materials are non-circulating, and must be used in the archives reading room under supervision by the archivist. Researchers may not use pen or consume food or beverages in the reading room. Reproduction requests will be fulfilled by the archivist as the condition of the material allows.

Collection Development Policy

The collection development policy for the CPCC Archives is based on the Society of American Archivists' Guidelines for College and University Archives (1983). The archives relies on the support and cooperation of CPCC administrators, students, faculty and staff to ensure that records of permanent value are collected and preserved.

The archives collects records that are created or received by the offices of the College in the conduct of their business as well as materials that provide contextual information about the history of CPCC and the surrounding community. Materials appropriate for the archives include, but are not limited to:

  • Legal or constituting documents (e.g. charters, constitutions, by-laws), minutes,  reports and supporting documentation, memoranda, correspondence and policy statements of the Board of Trustees, CPCC President and Vice Presidents, deans, directors, and major academic and administrative committees, including the college senate and college cabinet
  • Reports of self-studies and accreditation visits
  • Annual budgets and audits
  • Reports of the public information, community relations, planning and research, and institutional advancement offices
  • Research projects, including grant records
  • Departmental records including minutes, syllabi, reports, and sample tests
  • Records of the registrar, i.e. calendars and class schedules, enrollment records and other regularly issued reports
  • Records of academic, service, and social organizations of students, faculty and staff
  • CPCC publications
  • Photographs, films, and audio recordings of CPCC students, faculty, staff, administrators, events and facilities
  • Oral history interviews and transcripts
  • Maps, blueprints and  plans of the campuses and buildings
  • Some artifacts, as space in the archives and condition of the object permits
  • Newspaper and magazine clippings highlighting CPCC students, faculty, staff, administrators, events and facilities
  • Written histories or clippings highlighting the history of surrounding communities, especially the Elizabeth community


In addition to these types of materials, the CPCC Archives adheres to the North Carolina Community College Systems's Records Retention and Disposition Schedule, which can be found here.

Donating to the Archives

If you are interested in donating to the CPCC archives please read and fill out our deed of gift form. This document formally establishes the transfer of ownership to CPCC and is required for most donations. Donations along with the completed deed of gift can be brought to the CPCC Archives in LRC201 on Central Campus or mailed to:

CPCC Archives
Central Campus
PO Box 35009
Charlotte, NC

If you are a CPCC employee and would like information on transferring materials to the CPCC archives please contact Katie Howell at 704-330-6373 or for directions.