Archives

What are Archives?

Archives are the records created or received by an organization, person, or family in the conduct of their affairs, which are preserved because of their permanent value or historical significance. The Central Piedmont Community College Archives is the place where archival materials are stored. It is the program responsible for identifying, acquiring, preserving, and making available archival materials related to the history of Central Piedmont.

Central Piedmont Archives Mission

The Central Piedmont Archives serves as the final repository for the historical records of the college. Its primary purpose is to identify, collect, and preserve institutional records of enduring administrative, fiscal, legal or historical value, and to make such records accessible to Central Piedmont administrators, faculty, staff, students, and other interested persons.

Location

The Central Piedmont Archives are located on the second floor of the Central Campus library in room 201.

Central Piedmont Archives LibGuide

More information on the Central Piedmont Archives can be found through our LibGuide.

View Materials By Appointment

Visits to view materials are by appointment only between the hours of 8 a.m. – 5 p.m. during normal school hours and 8:30 – 5:30 p.m. during the summer hours. For more information, please contact the archives or schedule an appointment by clicking the link below.

Schedule an Appointment

Contact

For more information about the archives and to set research appointments please contact Archives at archives@cpcc.edu or 704.330.6373.

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  • Archives Use and Policies

    The Central Piedmont Archives is open to the general public. Research can be done in person by appointment only. In addition, research requests can be sent to the archivist by phone or email and will be responded to in a timely manner. Archives materials are non-circulating, and must be used in the archives reading room under supervision by the archivist. Researchers may not use pen or consume food or beverages in the reading room. Reproduction requests will be fulfilled by the archivist as the condition of the material allows.

    Archives Policies

  • Collections and Development Policy

    View Collections.

    The collection development policy for the CPCC Archives is based on the Society of American Archivists' Guidelines for College and University Archives (1983). The archives relies on the support and cooperation of CPCC administrators, students, faculty and staff to ensure that records of permanent value are collected and preserved.

    The archives collects records that are created or received by the offices of the College in the conduct of their business as well as materials that provide contextual information about the history of CPCC and the surrounding community. Materials appropriate for the archives include, but are not limited to:

    • Legal or constituting documents (e.g. charters, constitutions, by-laws), minutes,  reports and supporting documentation, memoranda, correspondence and policy statements of the Board of Trustees, CPCC President and Vice Presidents, deans, directors, and major academic and administrative committees, including the college senate and college cabinet
    • Reports of self-studies and accreditation visits
    • Annual budgets and audits
    • Reports of the public information, community relations, planning and research, and institutional advancement offices
    • Research projects, including grant records
    • Departmental records including minutes and reports
    • Records of the registrar, i.e. calendars and class schedules, enrollment records and other regularly issued reports
    • Records of academic, service, and social organizations of students, faculty and staff
    • CPCC publications
    • Photographs, films, and audio recordings of CPCC students, faculty, staff, administrators, events and facilities
    • Oral history interviews and transcripts
    • Maps, blueprints and  plans of the campuses and buildings
    • Some artifacts, as space in the archives and condition of the object permits
    • Newspaper and magazine clippings highlighting CPCC students, faculty, staff, administrators, events and facilities
    • Written histories or clippings highlighting the history of surrounding communities, especially the Elizabeth community

    In addition to these types of materials, the CPCC Archives adheres to the North Carolina Community College Systems's Records Retention and Disposition Schedule (PDF).

  • Donating to the Archives

    Transferring Paper Records to the Archives (for CPCC Employees Only)

    Please transfer non-digtal records to Central Piedmont Archives in sturdy boxes. Maintain the order in which the records were stored, and keep the papers in their original file folders. You may, however, remove them from hanging folders, but, if there is a file label with descriptive information on the hanging folder, please transfer that information to the standard file folder.

    Clearly label the boxes with the name of the transferring office and the box number (for instance, "Department of English, 1 of 3"). Before sending the boxes to our office on the second floor of the Hagemeyer Learning Resource Center, please complete a transfer form (Excel document) and email it to archives@cpcc.edu or directly to Erin Allsop at erin.allsop@cpcc.edu. After your transfer form has been received, the Archivist will contact you regarding the physical transfer of the records. We may be able to assist with the transfer, or we can schedule a convenient time to meet you. Small transfers may be sent via campus mail.

    Donating to the Archives (Non-CPCC Employees Only)

    If you are not a current CPCC employee and are interested in donating to the CPCC archives please read and fill out our deed of gift form (PDF). This document formally establishes the transfer of ownership to CPCC and is required for most donations. Donations along with the completed deed of gift can be brought to the CPCC Archives in LRC201 on Central Campus or mailed to:

    Central Piedmont Archives
    Central Campus
    PO Box 35009
    Charlotte, NC
    28235-5009

  • Archived College Catalogs

    The CPCC Archives has a complete run of the CPCC College catalog from 1965 until 2012. After 2012, CPCC ceased publishing a print copy of the catalog. The current version of the college catalog is available online.

    How to Access Central Piedmont Catalogs

    In person:

    Physical copies of the CPCC College Catalog can be found in the print reference section of the Central Campus Library, located on the first floor of the LRC. These copies are non-circulating. Copies may also be viewed by appointment in the College Archives. To make an appointment to use the catalogs, please contact the archivist at archives@cpcc.edu.

    Online:

    All print editions of the CPCC College Catalog have been scanned and are available online.