Safety

What is the 300-A Summary?

Form 300-A is the Summary of Work-Related Injuries and Illnesses, which has to be posted in the workplace annually. At the end of each calendar year, company executive must complete Form 300-A, certify that it is correct, and post it in the in the workplace where notices to workers are usually posted. 

What is required to be recorded?

Employers must record all new cases of work-related fatalities, injuries, and illnesses if they involve: death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, loss of consciousness, or a significant injury or illness diagnosed by a physician or other licensed health care professional.

Review the 2023 300-A Summary.

The Hot Work permitting system ensures that any individual involved in construction, repair, or maintenance work at Central Piedmont is aware of the hazards that can be presented during hot work activities, and has taken the correct control measures to minimize the risk. Hot Work is defined as cutting, welding, soldering, and brazing operations for construction/demolition maintenance/repair activities that involve the use of portable gas or arc welding equipment.

For more information, refer to the Hot Work Requirements guideline (PDF).

To submit a Hot Work Permit request, fill out the Hot Work Permit (PDF) form and email it to Environmental Health and Safety.

The purpose of the Lockout / Tagout Program is to prevent the release of hazardous energy during any maintenance or servicing of dangerous machinery, equipment or electrical circuits. The program describes measures that must be taken to ensure that the system has been properly shut off and is unable to be started up until any service or maintenance is completed. An unexpected start-up can cause a release of stored energy which could result in serious injuries to employees. 

Prior to any maintenance or servicing on any equipment, machinery, or electrical circuits, review the Central Piedmont Lockout / Tagout Program (PDF) guide

For more information on this program, email Environmental Health and Safety.

Tent permits are required whenever there is a membrane structure that is greater than 400 sq. ft., a tent (with sides) that is greater than 800 sq. ft, or a tent (without sides) that is greater than 1800 sq. ft. This form ensures that the correct safety measures are taken prior to tent setup. Tent permit applications must be submitted at least 30 days, but no more than 180 days, prior to the event setup date. 

For events requiring tent setups, please fill out a Tent Permit Application form.

Please note: If your tent/membrane structure falls into any of the previously stated categories, a permit application must be submitted to the North Carolina State Construction Office (NCSCO). This Central Piedmont form does not replace the official NCSCO permit process. The link to that application is located on the NC Department of Administration Tent Permit website. 

A copy of the NCSCO permit must be submitted with this application.  For more information on the tent permit process, email Environmental Health and Safety

The Central Piedmont Arts and Communication Plan states all policies, procedures, and responsibilities that serve to protect employees from the health hazards that are associated with arts studios, as well as the performing arts. The goal of this safety manual is to minimize the risk of injury or illness to instructors by ensuring that they have the training information, support, and equipment needed to work safely with hazardous chemicals, hand tools, power tools, or other potentially dangerous equipment. This safety manual includes information on how to properly handle the hazards that are in various studios within the Arts & Communication Department. 

To review the plan, refer to the Central Piedmont Arts and Communication Safety Manual (PDF).

The Performing Arts and Events Operations Safety Manual states all policies, procedures, and responsibilities that serve to protect employees from the health and safety hazards that are associated with performance facilities. The goal of this safety manual is to minimize the risk of injury or illness to Performance Facilities managers and occupants by ensuring that they have the training information, support, and equipment needed to work safely with hand tools, power tools, ladders/scaffolding, rigging equipment, and other potentially dangerous equipment. This safety manual includes information on how to properly hand the hazards that are in the performance facilities at Central Piedmont. 

To review the plan, refer to the Central Piedmont Performance Facilities and Events Operations Safety Manual (PDF).

The Mobile Elevated Work Platform manual applies to all Central Piedmont employees, including faculty and staff who operate an aerial, scissor, or personnel lift. Implementation of the Mobile Elevating Work Platform Program is mandated by the Occupational Safety and Health Administration’s (OSHA’s) 29 CFR 1910.67 and ANSI A92 for elevating work platforms. The regulation applies to all personnel who use an aerial, scissor, or personnel lift.

To review the place, refer to the Mobile Elevated Work Platform Manual (PDF).

Safe work practices are vital when an individual is exposed to electrical hazards. Is important to implement these work practices in order to prevent electric shock or other injuries from either direct or indirect electrical contact. This can occur when work is performed near or on equipment or circuits that may be energized. 

For more information on proper use of electrical equipment, refer to the Central Piedmont Electrical Safety-Related Work Practices (PDF) guideline.

The content of this Electrical Safety-Related Work Practice guide is as required in OSHA Subpart S (electrical) 29 CFR l910.331 through 29 CFR l910.335.

The Central Piedmont Respiratory Protection Policy establishes an approval process and procedures to ensure safe and responsible selection and use of respiratory protection. The use of a respiratory protection program ensures that all employees are properly protected from respiratory hazards such as harmful dusts, fogs, fumes, mists, gas, sprays, and other vapors or airborne particles.

This Respiratory Protection policy applies to all Central Piedmont supervisors and associates who work in areas with exposure levels that require the use of a respirator or where an associate voluntarily uses a comfort type mask. This policy and procedure is written in accordance with the requirements of the OSHA Respiratory Protection Standard 29 CFR 1910.134 and guidelines presented by the ANSI and AIHA.

To review this policy, refer to the Central Piedmont Respiratory Protection Policy (PDF).

A gas cylinder is a pressure vessel for storage and containment of gasses at above atmospheric pressure. Central Piedmont has a variety of compressed gas types throughout the college campuses. They can be used in areas such as the arts, sciences, facilities services, food services, and much more. 

Compressed gasses can present users with many different hazards such as explosion, fire hazards, oxygen displacement, toxic or corrosive effects as well as physical hazards such as cylinder rupture due to mishandling or poor storage. Due to this, it is important that compressed gas cylinders are handled only by trained individuals. They must also be stored, transported and used properly to prevent injury and accidents.

The use of compressed gas on campus should be in accordance with recommendations published by the Compressed Gas Association. For more Resources on Compressed gas, reference the following: 

• Compressed Gas Association
• OSHA 29 CFR 1910.101 Compressed Gasses (General Requirements)
• 1910.102 - Acetylene
• 1910.104 - Oxygen
• 1910.105 - Nitrous Oxide

Review the Environmental Health and Safety Environmental Compressed Gas Fact Sheet (PDF), for more information.

Fire Emergencies

In case of a fire emergency, contact College Security Services (6911) at the appropriate location immediately! Security will then contact the Fire Department or Fire Marshal's Office. Employees are not required to fight fires and should evacuate the building immediately in the event of a fire. Employees may use fire extinguishers to fight small fires only if they have been trained in the proper use of a fire extinguisher and are confident in their ability to cope with the hazards of a fire. In such cases, fire fighting efforts must be terminated when it becomes obvious that there is danger or harm from smoke, heat, or flames. 

Reporting Fires and Emergencies

If a fire is discovered, activate the nearest fire alarm and contact Security immediately. From any campus phone, dial 6911. If the fire alarm does not work, or the building is not equipped with one, dial 911 and notify all occupants verbally of the emergency and the need to evacuate.

Fire Evacuation Procedures

Evacuate via the nearest stairwell or street/grade level exit. Hazardous equipment or processes should be shut down before evacuating unless doing so presents a greater hazard. Remember to close all doors as leaving, if conditions permit. After you have left the building, go to the predesignated assembly point and remain there. Remain at least 300 feet away from the building. At the assembly point, supervisors should account for personnel and report any that are unaccounted for to Security and the Fire Department. During an emergency, students and visitors who may not be familiar with this plan must be informed of the requirement to evacuate. Special attention should also be given to persons with disabilities, especially those who are visitors or unfamiliar with the building. 

Fire Safety Training

Online training is available; in-person training is coordinated with the Fire Department and/or Fire Marshal's Office. Each department is responsible for ensuring its employees are trained in fire safety and fire extinguisher use. Additional training is necessary when an employee's required actions under the Emergency Evacuation Plan change, or when there are changes to the plan. Additional training assistance is available from Environmental Health and Safety. 

Fire Extinguishers

The use of fire extinguishers must conform to the following guidelines which are specified by the OSHA standard (29 CFR1910.157): 

• Portable fire extinguishers suitable to the conditions and hazards involved shall be provided and maintained in an effective operating condition. 
• Portable fire extinguishers shall be conspicuously located and mounted where they will be readily accessible.  Extinguishers shall not be obstructed or obscured from view. 
• Portable fire extinguishers shall be given maintenance service at least once a year and a written record shall be maintained.  Facilities Services is responsible for obtaining annual maintenance for the extinguishers. 
• Monthly inspections which entail visually inspecting for broken seals, damage, and low gauge pressure, depending on type of extinguisher, are performed by Facilities Services personnel. A tag affixed to the extinguisher is initialed by the inspector after each inspection. 
• Employees designated to fight fires must receive training in the general principles of fire extinguisher use and the hazards involved with initial stage fire fighting.

Fire Prevention

• Proper housekeeping including the prompt removal of wastes and keeping the work space free of unnecessary combustible materials will help to prevent or reduce the severity of fires. Keep trash, empty boxes, dirty rags, cleaning supplies, etc. out of exits, storage areas, and stairways. Immediately report any problems to Housekeeping.
• Limited quantities of flammable liquids may be stored in laboratories and shops. Flammable liquid storage cabinets are required where large amounts are present. 
• Any storage of combustible materials such as cardboard boxes, etc. should be kept to a minimum. 
• Electrical wiring should be maintained in good condition. Extension cords should only be used on a temporary basis. Periodically check and have any damaged electrical cords replaced. Do not overload wall outlets. Turn off and/or unplug equipment that is not being used. Always use three-pronged appliances.
• Immediately report any suspicious people to College Security.
• Ensure that Security and emergency numbers are posted on every campus phone.

• Know your truck and auxiliary equipment: Inspect truck prior to use.
• Know your loads and carry them properly: Handle loads within rated capacity. Handle only stable loads. Keep load against carriage. Tilt elevated load forward only when directly over loading place. Travel with lifting mechanism raised only enough to clear ground or obstacles.
• Know your operating areas: Know critical clearance areas and location of pipes, wiring, etc. Never drive into a trailer or railcar unless wheels are blocked. Fill fuel tank or charge battery only in designated areas.
• Protect others and yourself: Buckle up. No riders. Keep arms, legs, etc. inside the operator's compartment. Allow no one under load or carriage. When leaving truck, lower carriage completely, set parking brake, and shut off power.
• If you can't see, don't go: If forward visibility is obstructed, travel in reverse. Sound horn at cross aisle and other areas where you can't see. Watch clearances, especially forks, upright, overhead guard, and tail swing.
• Use common sense: Avoid bumps, holes, slick spots, and loose materials. Avoid sudden starts and stops.

OSHA forklift safety information

Forklift Training

All employees that drive forklifts at the college are required to complete forklift safety training prior to operating a forklift. Training includes discussion of steering, capacity, stability, refueling, controls, types of loads, ramps, surface conditions, hazardous locations, load manipulation, etc. Hands-on driving demonstrations and evaluation of each operator's performance will be included. This training is required prior to operating a forklift, to be repeated every three years, with annual evaluations.

Working on and around stairways and ladders is hazardous. Stairways and ladders are major sources of injuries and fatalities among construction workers for example, and many of the injuries are serious enough to require time off the job. OSHA rules apply to all stairways and ladders used in construction, alteration, repair, painting, decorating, and demolition of worksites covered by OSHA's construction safety and health standards.

OSHA ladder safety information

Protect yourself with the proper personal protective equipment (PPE) for the job. Each department is responsible for providing this equipment to each employee. All employees have the right and obligation to request proper personal protective equipment as well as the right and obligation to refuse to do a task, if proper safety equipment and training is not available or provided.

Personal protective equipment acts as a barrier between you and potentially hazardous chemicals, machines, tools, and processes. To be effective, personal protective equipment must be carefully selected to protect against each particular hazard you may face. When you use the right personal protective equipment and use it properly, you greatly reduce the risk of job-related injury and illness.

Types of Personal Protective Equipment

• Hand: Gloves can protect your hands from exposure to different types of hazards such as blood, chemicals, shock, pinch points, and machine guards. There are many many available types depending on your job function.
• Feet: Protective footwear can keep your feet safe from many hazards.  Wear shoes with puncture proof soles in areas with nails, scrap metal, or other sharp objects. Steel toe shoes protect your feet from heavy items that could crush your foot. Wear chemical resistant boots when working with or around chemicals. Rubber boots provide traction on wet and icy surfaces and insulated shoes protect against cold weather. The ANSI label inside your safety footwear means that your shoes or boots meet recognized safety standards.
• Head: Hard hats should be worn to protect against falling objects when working below machinery or processes and around exposed energized conductors. Make sure the hat fits right and the suspension is adjusted properly.
• Eye and face: Eye protection is available in choices such as spectacles, face shields, welding masks, and goggles. In some cases, eye protection can be used over prescription eye glasses and contact lenses. Use eye protection to avoid flying objects or particles, electrical arcing or sparks, chemical gases or vapors, liquid chemicals, acids, or caustics, dusts or powders, swinging objects, and harmful light or from welding, cutting, brazing, or soldering.
• Hearing: Long term exposure to noise can damage your hearing. Use ear plugs, ear muffs, or canal caps when needed and reduce the length of time you are exposed to noise.
• Skin: Wear protective clothing, such as an apron or smock, that is chemical resistant. Protective clothing can also protect the body from sun exposure.
• Respirators: Respirators will protect against exposure to inhaled hazards. All employees that use respirators must be evaluated and properly fitted by appropriate medical personnel.

Personal Protective Equipment Guidelines

• Equipment fit: Personal protective equipment comes in all shapes and sizes and are available in a variety of colors and materials. Good fitting equipment ensures comfort, effectiveness, and use. The more you wear personal protective equipment, the better it will protect you.
• Use of equipment: You and your supervisor are the key to the use of personal protective equipment. You have to wear the personal protective equipment to make it work. Put it on, leave it on, and take care of it.
• Cleaning and maintaining equipment: Always clean and maintain personal protective equipment according to the manufacturer's specifications. Some items can be cleaned by hand while others will require special attention. Always check personal protective equipment regularly and replace any equipment that is cracked, torn, or shows signs of excessive wear.
• Storage of equipment: Always store personal protective equipment away from heat, dust, sunlight, and moisture. Wrap safety goggles in a clean, soft cloth, protective case, or storage cabinet. Personal protective equipment can safeguard you from exposure to hazards, so please give it the care and attention it deserves.

Slips, trips, and falls constitute the majority of general industry accidents. They cause 15 percent of all accidental deaths, and are second only to motor vehicles as a cause of fatalities. Always be aware of your surroundings: uneven sidewalks, wet floors, items out of place, etc.

OSHA fall protection

Many employees drive personal vehicles and/or College vehicles on a daily basis.   It is the belief of Environmental Health and Safety that many accidents can be prevented. Defensive Driving courses are taught periodically to increase awareness of driving hazards. Review the following driver safety tips.

• Seat belts: Always wear a seat belt and insist that everyone in your vehicle do the same. Many things are beyond your control, but one factor that is solely within your control is the decision to buckle up all occupants. Remember, it's the law.
• Stay alert: Do not drive a vehicle when you are drowsy or not alert. Keep your attention focused on driving safely.
• Mobile phone use: Never use a mobile phone while driving. Always park the vehicle in a safe spot before using a mobile phone.
• Road rage: Don't be a victim of road rage — let irate drivers pass. Do not block lanes, do not change lanes without signaling first, do not tailgate, avoid use of your horn or high-beam lights unless necessary, and never make an obscene gesture toward another driver. Try to remain calm and courteous at all times.
• Drugs and alcohol: Never drive a vehicle under the influence of drugs or alcohol. Follow prescription drug warnings as it pertains to driving or operating equipment.

Central Piedmont insurance information