Employees: Work Remotely

The Central Piedmont Cloud allows students, faculty, and staff to securely access the campus internet network, classroom software, email, employee tools, and other Central Piedmont-licensed applications from your personal device from anywhere you have an internet connection, whether you are on campus or off campus. The Cloud is a virtual desktop from which you access your applications as you would were you using an on-campus device.

• Get started with the Cloud
• Access the Cloud online

To access your email, you can either:

• Access the Cloud online to access your desktop email application.
• Log in to gmail.com to access your email online.

Webex Meetings, Events, Trainings, and Teams

You can use Webex to hold program information sessions, workshops, classes, or meet with your colleagues online.

Webex tools are great solutions for situations when you need to work or teach remotely, or when you are on campus but need to collaborate with others who are not on campus.

During the coronavirus situation, Charter Communications is temporarily offering free access to Spectrum internet.

• Cisco Jabber calls and messaging
• Voicemail

If you want to hide your personal phone number, you can make your number private when making calls by first dialing *67 followed by the area code and number you are calling.

Remote voice and text services (available via third party) 

If you need remote telecommunications services and have not been given access to remote dialing with Cisco Jabber, you have several options to consider. If you primarily communicate with Central Piedmont faculty, staff, contractors, and students, Webex Teams is a great solution for collaborating via voice and text with others who are not on campus.

In addition, alternative Voice over IP (VoIP) telephone services may be available for communicating with people not currently employed by or enrolled with the college. While Central Piedmont ITS cannot administer or support these services, we recommend you use Google Voice. Google Voice is not enabled for Central Piedmont faculty and staff logins, so please ensure you sign up for Google Voice with a personal Google account. Google Voice Setup

If you need to borrow college technology to help you work from home, request to borrow college technology.

Google applications

If you need accommodations to complete your work, please refer to the college Policy 4.23: Accommodation Request Procedures.

Access timesheets on the HR intranet. HR will accept electronically routed timesheets and will not require a hard signature at this time. You may fill out your timesheet electronically, then email it to your supervisor for them to sign using Docusign, Adobe, or any other method. Supervisors, email completed timesheets to human.resources@cpcc.edu.

If HR does not receive your timesheet while we are working remotely, HR will submit your full time to ensure you get paid, and will then follow up with you to capture any exceptions (sick time, vacation, etc.) that may have occurred during the month. Contact Linda Anderson (linda.anderson@cpcc.edu) or Joanette Freeman (joanette.freeman@cpcc.edu) with any questions.

Teach remotely

Student Online Learning Resources

Take a moment to confirm or update your contact information in our Critical Alert Regroup system (login required). This is how the college will contact you if classes are canceled or if there's an emergency situation.

Communication is key to collaboration, so as you are preparing to work from home, ensure that managers and all members of the team understand expectations.

Teams are encouraged to establish regular times to check-in virtually with one another to discuss ongoing or upcoming projects, discuss any issues or concerns, and share any updates that may be of benefit.

Discuss with your team how you will use collaborative software available at the college to ensure that any necessary information is communicated and available to team members.

Whether working in the office or remotely, the workspace is an essential component of professional life. When considering your remote workspace, it's recommended that you take into consideration the following:

• Is it a space in which external distractions are minimized?
• Is it a comfortable space in which you are positioned in the best posture to lessen muscle fatigue?
• If working with sensitive information, can you ensure that no one else is able to view the information?

As in the office when working on a computer, it is important to take breaks in order to avoid eye and muscle fatigue. Consider how you will build that into your schedule. As you are beginning to work remotely, you may want to try different approaches and schedules within the guidelines provided by your manager and as dictated by your job responsibilities.

Transitioning to working remotely can cause additional stress, anxiety, or feelings of isolation. Should you need assistance in addressing any personal or work-related challenges related to this transition or to the coronavirus situation, don't hesitate to use your free employee assistance program resources from McLaughlin Young for yourself or your family.

• Working Remotely
• Leading Virtual Meetings
• Managing Virtual Teams
• Going Paperless from Start to Finish

College telecommuting policy