6.12 Official College Communications Distributed to the Public

I. Definition

An official College communication is any communication distributed to the public via any available communications medium (including print and electronic). This excludes in-class instructional materials, student publications, internal communications, and correspondence.

II. Rule

An official College communication distributed via print, other than one distributed by the College for the principal purpose of sale to the public, shall have the following statement printed adjacent to the College's name or logo:

(Number of copies) copies of this public document were printed at a cost of $___, or $___ per copy.

III. Regulations

A. The content and design of official College communications shall:

1. Be monitored by the Communications, Marketing & Public Relations Department for accurate and consistent compliance with Style Guides standards. These guides will be available from Communications, Marketing & Public Relations for College-wide use.

2. At the discretion of Communications, Marketing & Public Relations, bear the College logo and/or seal, as appropriate; a statement of nondiscrimination; College vision and mission; SACSCOC statement; and a statement regarding cost (applies to print medium only).

B. Communications, Marketing & Public Relations will make every effort to utilize the Central Piedmont Campus Printing Center for its printing needs when appropriate.

C. The College makes current academic calendars, grading policies, and refund policies available to students and the public in the College catalog and on the College website.

D. In accordance with SACSCOC requirements, Central Piedmont includes the following SACSCOC Compliance Statement on its major publications (College catalogs, annual reports, graduation programs, Corporate and Continuing Education course schedules, goals and accomplishments booklets, performance reports, reports to the community, Central Piedmont Foundation campaign materials, and strategic goals brochures).

Central Piedmont Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate degrees, diplomas, and certificates. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 or visit sacscoc.org for questions about the accreditation of Central Piedmont Community College. Inquiries regarding the programs and services of Central Piedmont Community College should be directed to the College; the Commission on Colleges should be contacted only for questions relating to the College's accreditation.

IV. Procedure

Specific instructions regarding the purchase of commercial printing services and the use of services available in the Central Piedmont Campus Printing Center are described in the College Services Manual.

Approved by the Board of Trustees on March 13, 2003
Approved by Cabinet on November 29, 2010; August 6, 2012