It is the student's responsibility to report all withdrawals or attendance issues to CPCC's Veterans Affairs Educations Benefits Office (VAEBO) immediately to prevent overpayments. Students are required to complete a VA Schedule Adjustment form and submit mitigating circumstances in writing for evaluation and approval within five business days. Student can request the VA Schedule Adjustment form my visiting the CPCC VAEBO (Mon.-Thurs. 8:00am - 5:00pm, Terrell Building, Suite 233) or email VeteransAffairs@cpcc.edu .
The last date of attendance must be verified by the instructor for all withdrawals.
Students are allowed a one-time exclusion from being penalized for withdrawing for up to six credit hours. This exclusion has to be approved and processed by the Department of Veterans Affairs. Students can be paid up to the last date of attendance for those six hours. After that time, students have to provide the VAEBO with mitigating circumstances or repay any benefits received. If the student attended classes throughout the semester and receives a “W” (non-punitive) as a grade, this has to be reported to the VA Regional Office and is not part of the 6-hour one time exclusion even if he/she can document that they attended through the last day of class. Students are responsible for overpayments resulting from non-punitive grades.
Failure to notify CPCC’s VAEBO of withdrawals and continued acceptance of educational funds may be considered fraud. Students are encouraged to register only for those classes they know they can complete.
Important Note for Poast-9/11 Chapter 33 Students:
Beginning November 15, 2015, VA will require students using Post-9/11 GI Bill to provide mitigating circumstances when they withdraw, drop or stop attending a course after the drop/add period and receive a non-punitive grade. Acceptable mitigating circumstances must be provided in order to pay benefits for the period of attendance prior to the drop date. If they are not provided and accepted, any benefit paid from the beginning date of the term will be considered an over payment and a student debt may be established.