If delivery is via U.S. Postal Service, the individual employee is the destination and Shipping and Receiving Office will not handle shipments or report to Accounts Payable.
The personnel in the Shipping and Receiving Office
- accept shipments
- sign bills of lading
- inspect packages for obvious shipping damages
- complete receiving information on their file copies
- complete receiving reports
- forward receiving reports to Accounts Payable.
Shipping and Receiving personnel make deliveries to the name and location shown on the purchase order. A copy of the receiving report will be included in all deliveries. This copy will serve as the packing slip and will indicate only those items(s) delivered.
- hand truck
- or personnel.
Report immediately to Procurement and/or Shipping and Receiving any damage or discrepancy in the shipment.
If installation is part of the purchase agreement, the receiving employee should notify the vendor that the shipment has arrived.
Because a College purchase order includes shipping cost, freight must always be delivered prepaid.