Receiving Purchases


Delivery via USPS
If delivery is via U.S. Postal Service, the individual employee is the destination and Shipping and Receiving Office will not handle shipments or report to Accounts Payable.
Shipping and Receiving address
If delivery is via a freight carrier such as United Parcel Service or Federal Express, the Shipping and Receiving Office at 1325 E. 7th Street, Charlotte, NC 28204 is the shipping destination.

Receiving process
The personnel in the Shipping and Receiving Office
  • accept shipments
  • sign bills of lading
  • inspect packages for obvious shipping damages
  • complete receiving information on their file copies
  • complete receiving reports
  • forward receiving reports to Accounts Payable.
The packages are then delivered to the Central Campus and other CPCC locations as quickly as possible.

Shipping and Receiving personnel make deliveries to the name and location shown on the purchase order. A copy of the receiving report will be included in all deliveries. This copy will serve as the packing slip and will indicate only those items(s) delivered.
In some cases, Procurement or Shipping and Receiving may request that the freight carrier deliver equipment to the installation site instead of to the Shipping and Receiving Office. To assist in this type of delivery, Shipping and Receiving will provide a
  • forklift
  • hand truck
  • or personnel.
NOTE:  More information in Delivery of Purchased Goods

Reporting discrepancies
Report immediately to Procurement and/or Shipping and Receiving any damage or discrepancy in the shipment.
NOTE:Failure to report completely and in a timely manner may result in Procurement being unable to resolve the damage or discrepancy to the College's satisfaction.

Installation
If installation is part of the purchase agreement, the receiving employee should notify the vendor that the shipment has arrived.
If the purchased equipment requires installation or assembly beyond the capabilities of the receiving party and no vendor help is available, the receiving employee should send a Service Request Form to the Plant Services Department.
NOTE: Do not contact the Procurement for installation. Procurement may assist you in recommending installation services.

Prepaid freight
Because a College purchase order includes shipping cost, freight must always be delivered prepaid.
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