Purchase Order Changes
Regulation | Requesting a change | Vendor changes | Documenting vendor changes | Resolving discrepancies | Restocking fees
- manufacturer substitutions
- packaging quantities
- contract changes which are approved by the N.C. Division of Purchase and Contract
- discontinued products, etc.
NOTE: These changes require prior approval by the Procurement Department.
NOTE: The Department of Community Colleges requires copies of changed orders on equipment purchases.
|If the variance is...||then...||NOTE|
|less than 10% or $50 (whichever is greater)||Accounts Payable pays the invoice amount||This does not apply to state contract or bid items which have zero variance|
|greater than 10% or $50||Accounts Payable will notify the Buyer and the Buyer will resolve discrepancy||The Buyer may initiate a change order authorizing payment|
|an increase in quantities shipped over quantities requested||Procurement Department must approve and initiate change orders|