The Procurement Departmental offices of the Campus Administrative Services are located at the Harper Campus, 315 West Hebron Street, Charlotte NC 28273.
The Procurement Department has sole authority within the institution to buy goods and services for use by the faculty, staff, and administration.
All procurement requiring a purchase order must be made by processing an on-line requisition and using a CPCC purchase order, issued only by the Procurement Department. The purchase order, check request, and VISA Procurement Card (hereinafter referred to as 'P-card' or 'Procurement card') are the only legal purchases allowed by CPCC. NOTE: GIFT CARDS - CPCC departments will no longer be permitted to use College funds to purchase retail gift cards/debit cards to distribute to employees. IRS regulations consider gift cards/debit cards to be a cash equivalent with a requirement to be added to an employee’s W-2 earnings as taxable income. Because of the expense and complexities involved with tracking and monitoring any additions to an employee’s W-2, CPCC will no longer allow the purchase and distribution of retail gift cards/debit cards. If your department has purchased a gift card/debit card prior to October 6, 2008, you may distribute these by December 31, 2008. This will prevent any loss of funds that have been used to purchase the card.
Refer to the "Unauthorized Purchases" section of Procurements webpage for the revised procedures.
The administrative head of each department within the College is responsible for authorizing agents who may enter or approve requisitions and for furnishing this information to the Procurement Department.
State funds are annual appropriations from the state to the College for day-to-day operating expenses such as salaries, equipment, library book purchases and building funds.
The College administration and all employees are accountable for the management and security of all purchased supplies and equipment.
The Procurement Department furnishes computerized records to the Inventory Control Department (or based on information requested). The records contain details concerning
- purchase and delivery terms and conditions
- state contracts, bids, quotes
- cost and description
- funding, etc.
- all state contract information
- vendor names and addresses
- commodity code classifications
- special interest directories.
Individuals purchasing equipment that might require installation of a new utility service should contact the Manager of Facility Services beforehand. The following are typical installations requiring help from Facility Services:
- electrical installations
- piped air
- data connections
Unless the State Budget Division grants special permission to carry operating funds forward into the following budget year, all unexpended, current expense money (operating funds) for the current fiscal year must revert to the State, according to North Carolina General Statutes.
Because purchased goods must be received before payment is made, the Procurement Department makes a concerted effort two to three months before the end of the fiscal year to expedite all outstanding purchase orders.