1.9 Cardholder Record Keeping Responsibilities

Whenever a P-Card transaction is made, keep all receipts and credit memos.
Receipts and credit memos will be used to verify the purchases listed on the cardholder's monthly statement.
When the purchase is made "over the counter," the cardholder will retain the invoice and "customer copy" of the itemized charge receipt (non-itemized register receipts are not acceptable).
The cardholder is responsible for checking that the vendor lists the quantity, fully describes the item(s), and includes sales tax, and if applicable delivery and/or installation charges prior to the cardholder signing the slip.
When goods are received after placing a telephone order, retain all shipping documentation.