For Requisitioners

A CPCC requisitioner will utilize two systems to encumber College funds.  The NC E-Procurement system and the CPCC Colleague system.  At all times, expected expenses from CPCC vendors that can not pay via P-card must be encumbered thru the NC E-Procurement system prior to services being rendered or goods being ordered.  At year end, internal charges such as P-card, postage and travel will be encumbered thru our CPCC Colleague system.  Contact your buyer with questions.

 

E-Procurement:  E-Procurement is a state wide purchasing system used to encumber College funds to CPCC vendors.  Prior to a requisition being entered, the CPCC vendor must already exist in or must register with the NC E-Procurement system.  E-Procurement provides job aids and training videos regarding how to enter a requisition in the E-Procurement system, username and password required.  Click on the E-Procurement link in the left margin to view job aid/training video links, information on receiving a username and password, E-Procurement contact information or to search for registered vendors.

Note:  Contact Human Resources first and submit the appropriate forms to ensure that consultants are eligible to be hired as contractors.

Colleague:  Colleague is the internal system for CPCC.  At year end, internal expenses for p-card, postage and travel are encumbered thru Colleague.  Click the below link to view instructions on entering a requisition in Colleague.

https://www.cpcc.edu/procurement/procurement-manual/how-to-prepare-a-requisition

Note: for Colleague requisitions, please use the below commodity codes.

Daycare and Miscellaneous Services 96200
Postage 96200
Copier/printing/p-card 96200
Travel, Local 96287
Travel, Non-Local 96288

Commodity codes for E-Procurement will be explained during training.                          

 

College Catering Term Contract  click to view CPCC's catering contract and contact information
Car Rental  click to view the state's rental car contract
Office Supplies  click to view the state's office supply contract

Office Supply Purchases

  • Forms and Supply, Inc  is the vendor for general office supplies on the state term contract 615A. 
  • If pricing is lower than state contract or you have buyer-approved justification, you must keep a printout of this comparison with your P-Card receipt and include it with your FS-25 for auditing purposes. Failure to do so may result in revocation of your P-Card.
  • Computers priced less than $1,000 are minor equipment and may not be purchased using the P-Card.