Note 1:  Approvals in eProcurement DO NOT replace the Buyer’s Name requirement on REQM in Colleague.  The Buyer’s Name (i..e. Milas McClain) will be automatically added as an Approver in the eProcurement; however, the requisitioner still must enter the buyer’s name in REQM  in order to be processed in Procurement.  Any one can add Approver(s).

Note 2:  The following is an example of a procurement which could consist of even more approval steps (or less), depending upon the complexity. Electronic approvals expedite this process and could eliminate much of the email and voice mail currently required to accomplish all these approval steps.

Note 3:  This example represents the acquisition of a new lab at Harper Campus, 25 seats, consisting of computers, software, and other technical and specialized equipment in the Welding Department.  Some items are on state contract and others are not. The total cost is $200,000.00 to be paid from state equipment funds.

Note 4:  The last person named in the approval flow of a requisition is where it currently resides, awaiting further action. 

Note 5:   Approvals in eProcurement could also be requested for Furniture Standards, Equipment, Budget, Community Relations, etc. simply by including the responsible person in the approval flow.

Procurement Process
(Note: The approval flow in this situation is noted in bold.)

Step#. Person/Entity	Action/Role		Step#. Person/Entity	Action/Role
1. Anver Classens	Determines need		9. Candi Moretz	Approves specs
2. Facilities	Approves		10. Milas McClain	Processes request
3. Jay Potter	Approves		11. State ITS	Issues bid
4. Janet Chernega	Approves		12. Milas McClain	Evaluates bids
5. Jay Potter	Delegates		13. Committee	Evaluates;recommends
6. Renata Warren	Requisitioner		14. Milas McClain	Makes recommendation
7. Milas McClain	Buyer		15. State ITS	Approves
8. Malik Rahman	Approves tech plan/budget		16. Milas McClain	Processes PO