Interlibrary Loan Policy

Materials may be borrowed from other libraries using the Interlibrary Loan service.

CPCC Libraries do not charge for the interlibrary loan service.  However, there may be a fee charged by the lending library.  You must indicate on the form the maximum cost you are willing to pay.  We will make every effort to borrow items for free.

We do not borrow from the Public Library of Charlotte and Mecklenburg County (PLCMC), nor do we borrow current class textbooks.  Please do not use this form if you want to borrow a book from the CPCC Library.

NOTICE: Warning concerning copyright restrictions.
The Copyright Law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material(s). Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Before you continue, you must read and agree to our Interlibrary Loan Policy:

1.0 Borrowing Materials

1.1 Eligible Borrowers

Any current student, faculty or staff member of CPCC will be entitled to ILL service unless the person has had borrowing privileges suspended at this library.

1.2 Submitting Borrowing Requests

ILL requests must be submitted electronically from the library homepage.

1.3 Processing Requests

Requests will be processed by this library within 1 business day. Response from lending libraries may take from 2-3 weeks.  The lending library dictates circulation policy for the requested materials.  Any fees, fines, or set due dates are determined by the lending library and CPCC Libraries and our patrons  must comply with their policies.

1.4 Materials Restricted From This Service

  • 1.4.1 Charlotte/Mecklenburg Public Library holdings (including the Law Library).
  • 1.4.2 Items already owned by CPCC (including items from online databases).
  • 1.4.3.Items currently in use for CPCC classes.
  • Exceptions may be made at the discretion of the ILL Librarian under unusual circumstances.

1.5 Notification of ILL Material Arrival

Patrons have the responsibility of keeping themselves informed of the status of their requests. The ILL Library staff will notify patrons by e-mail when a request arrives.

  • 1.5.1  Requests not picked up in 7 business days will be returned to the lending library and may not be requested again by that patron for the remainder of the semester.

1.6 Duration of Loans

The lending library specifies the length of time materials may be kept, usually from two to four weeks.  The lending library dictates circulation policy for the requested materials.  Any fees, fines, or set due dates are determined by the lending library and CPCC Libraries and our patrons  must comply with their policies.

1.7 Renewals

Renewal of material should be requested prior to date due. Once the materials are past the due date, a renewal is not an option. Renewals may be done in person, by telephone (704 330-6107), or by e-mail. The lending library may or may not grant the request.

1.8 Fees

CPCC Libraries do not charge for the interlibrary loan service.  However, there may be a fee charged by the lending library.  You must indicate on the form the maximum cost you are willing to pay.  The patron will be responsible for the amount indicated he or she is willing to pay. We will make every effort to borrow items for free.  CPCC faculty and staff conducting research for a department must pay the initial cost and request departmental reimbursement.

1.9 Charges for Overdues, Lost, and Damaged Materials

  • 1.9.1 Overdues
    $1.00 per day will be charged for overdue ILLs.  If ILL material is overdue for more than five days, the patron's borrowing privileges from this library will be suspended until material is returned.   Fines apply to any faculty, staff, or students making ILL requests.
  • 1.9.2 Lost or Damaged Materials
    The patron is responsible for the replacement cost of the book plus a processing fee to be determined by the lending library.  If the materials are overdue and there has been no contact with the patron after one week, the patron will owe $90.00 in replacement charges.  This fee will be waived once the material is returned.  However, the patron will still be responsible for any overdue charges incurred.
  • 1.9.3 Payment of Accrued Penalties
    Once a fine has been accrued, no further ILL requests will be processed until the fine has been paid in full.

2.0 Abuse of ILL Service
After two or more overdues, the patron's ILL privileges will be suspended until the end of the next semester.  For example, if the overdue books are due in the Fall semester, the patron will be ineligible for another ILL request until the following Summer semester.

CPCC Libraries reserve the right to refuse ILL service to any patron who does not follow the Interlibrary Loan Policy.

ILL Staff:

Brian Sexton - Library Specialist, Reference & Interlibrary Loan

Elaine Kushamul - Librarian Senior - Head of Reference & Interlibrary Loan