Deans and division directors will work collaboratively to ensure a smooth transition upon deciding to terminate a program. The dean and division director will be responsible for written notification to students and appropriate offices as well as oversight of the following activities.

•  Notify program faculty/advisors.
• Post on the Advisement Screen of each student enrolled in the program the effective termination date.
• Plan and conduct a meeting with students to inform/advise them of their options and, if possible, the last term program courses will be scheduled. Provide students with a detailed transitional Education Plan.
• Submit to the Associate Dean for Faculty Credentials/Special Projects a copy of the student letter of notification.
• Maintain on file in the division office copies of the student letter of notification.
• Notify the following offices :

• Compliance & Audit
• Counseling Services
• Graduation Office
• Library Services
• Information Technology Services

• Notify the Curriculum Committee.
• Delete the program from the catalog.
• Notify external accrediting agency, if applicable.
• Notify members of the Advisory Committee.
• Employ the standards established in P&P 4.08, Non-Administrator Contract Policy, if applicable.
• Make decisions regarding the disposition of equipment, if applicable.

The Vice President for Instruction will review and seek the support of the Instructional Programs and Institutional Support Committee regarding the proposed program termination decision(s).

Board of Trustees will act on the recommendation of the Instructional Programs and Institutional Support Committee. 

The Associate Dean for Faculty Credentials/Special Projects will be responsible for ensuring that the Curriculum Program Termination Form is submitted to the North Carolina Community College System Office.

SAMPLE

Dear Student:

This is to inform you that effective (beginning date of term) the (name of program) will no longer be an offering at Central Piedmont
Community College. This decision is a result of close examination of several factors, including enrollment and operating costs.

A student meeting is planned for (date/time/location) to discuss options for future coursework and to advise of alternative programs. If you are not able to attend this meeting, please contact the division director at (704) 330-xxxx for assistance.

While the College has limited resources that must be used in a cost effective manner which is the basis for decision, we value the educational goal that you have established and desire to see you realize that accomplishment. Please be assured that staff is willing to
support you with the transition.

Sincerely,

Name
Dean/Division Director