Technology Planning

 

Technology Planning System: https://services.cpcc.edu/techplan

The annual technology equipment planning process is open year-round to identify needs and plan for equipment and services at all College campuses.

Requests entered in the online technology planning system (http://services.cpcc.edu/techplan) are routinely reviewed and analyzed for suitable solutions, resource needs and costs.  With our ever-increasing demand for new technologies it is important that we are provided adequate time to research the hardware, software and infrastructure requirements of each request.

The deadline for items to be considered for the 2014-2015 fiscal year is Monday, June 2, 2014 at 5 p.m. Requests entered after this date may be considered.

Information Technology Services staff is available by request to meet with department and division heads to assist and review all needs identified through this process. Please contact the CPCC ITS Helpdesk at 704.330.5000 or helpdesk@cpcc.edu to generate a service request that will be assigned to our technology planning team to schedule a discussion.

Please review the following guidelines for submitting technology requests:  

Items to consider for inclusion in your requests:

  • Computer needs for expansion of existing facilities, e.g. new labs, new smart or computer classrooms.
  • Hardware and/or software for new projects and initiatives.
  • Each request should contain items for one location/room only.


Items to EXCLUDE:

  • Requests from previous fiscal years that were not fulfilled but are still desired do not need to be re-entered into the system.ITS will follow-up on an individual basis to confirm if the request is still a necessary need.  The status of last year’s requests may be reviewed at the Technology Planning website at http://services.cpcc.edu/techplan.
  • Replacement of existing desktop computer and projector equipment: All computers and projectors are on a prescribed refresh cycle depending upon changes in technology and functional requirements.  Laptop computers acquired through grants or other self- supporting funds are not included in this process.
  • High speed laser printers:  A few trends in this area have driven our approach. Personal printers, even though less expensive to acquire (<$500), have a higher per page cost and environmental impact. High speed printers have converged with copiers and scanners into multi-function devices. The College acquires multi-function devices for placement in almost every office cluster as existing equipment is replaced. Scanning is at no cost but printing and copying is subject to chargeback by College Printing Services. All network printers are also being moved to the Staff or Student Print Accounting System. Maintenance contracts and supplies (toner, paper) for all of these devices is supported by College Printing Services. Departments are encouraged to keep the per page chargeback costs in mind during the budget preparation cycles.
  • Equipment for new positions: This is already planned for. Departments are asked to place “new position” equipment requests at the start of the hiring process. Please note that “new employees” filling an existing or vacant position normally inherit offices and equipment that was in use by the previous person in the position.
  • Peripherals: Departments are requested to acquire peripherals like CD or DVD burners, personal scanners, LCD monitors, additional computer memory and digital cameras using their supplies budgets. Information Technology Services website lists recommended products (http://www1.cpcc.edu/its/faculty-staff/technology-acquisition-support/standards), recent prices and vendors for these items.


For assistance with this process, please contact the ITS Help Desk at ext. 5000 or helpdesk@cpcc.edu.

 

Technology Plan 2014 - 2015 Timeline

Task

Deadline

Announcement broadcast to the college community

3/24/2014 – 6/2/2014

Departments to submit new requests by 5 PM on

6/2/2014

Manager Approval Deadline

7/7/2014

Analyze requests to develop a clear understanding of what is being asked for and categorize by type (equipment, software, services, etc.)

3/10/2014 – 7/21/2014

Price each request through quotations or estimation (as necessary)

3/10/2014 – 7/25/2014

Requests to the VP’s for their prioritization

8/1/2014

Return of VP prioritized requests

8/11/2014

Consolidate VP prioritization in the overall plan

8/18/2014

Summarize the plan with funds needed for each priority level by VP

8/22/2014

Present the complete plan to the cabinet and obtain funding approval

TBD – 8/25/2014

Classify procurement method (state contract, p-card, bid) for each funded request

TBD – September 2014

Start Procurement

TBD - September 2014

Complete procurement and invoice payment

TBD - December 2014

Complete deployment

06/30/2015