Financial Aid Freeze Dates

Typically, the initial calculation of Federal Pell Grant and state awards are prepared based on anticipated full-time enrollment.  Central Piedmont Community College’s Financial Aid Office recalculates the Federal Pell Grant, North Carolina Community College Grant and the North Carolina Educational Lottery Scholarship awards based on attendance and/or schedule adjustments up to the student freeze date.  After the student freeze date, financial aid awards will not be adjusted for drops or adds. However, if the student fails to attend class(es) or complete all of his or her scheduled courses in a term, an adjustment and/or a Return to Title IV Funds calculation may be made.

In accordance with federal regulations, Central Piedmont Community College’s Financial Aid Office establishes several “freeze dates” each semester to determine a student’s enrollment status for disbursing federal and state awards. Funds will only pay for courses that are required for the student’s primary active program of study and are added before the freeze date. The freeze date is based upon when a student first registers for a course(s) at the College. Hours will be frozen on a student’s specific freeze date. Students must be registered for all parts of term before the freeze date to receive federal and state grants for those classes. Federal or state awards will not be adjusted for classes added after hours have been frozen.  In other words, financial aid will not cover courses that are registered for after the freeze date.

Students who are retroactively awarded federal aid (after the freeze date) will have hours frozen at the time the award is made and payment will be based on current enrollment at that time. Students who drop (not withdraw) a second session course before the course start date will have their hours adjusted down. Students may not receive aid for any course they do not attend.

The freeze date applies to federal and state financial aid. Because there are several times during a semester that a student can first register for course(s), there are multiple freeze dates.  Please note that the freeze date is determined at the point in time that the student first registers.  Credits added after the Freeze Date cannot be used to increase financial aid eligibility.

THINGS TO REMEMBER ABOUT THE FINANCIAL AID FREEZE DATES

  • Financial aid is locking in Enrollment Status (full-time, 3/4 time, 1/2 time, less than 1/2 time) not actual courses.
  • If a student increases or reduces his or her credit load before the Freeze date, his or her financial aid may be adjusted, as appropriate, for his or her enrollment level. If the student’s financial aid is reduced and it creates a balance due on the student’s account, the student will be responsible for the amount owed to the College.
  • If the student adds credits after the Freeze date, financial aid will not be increased.
  • Aid may be affected if students are taking courses that begin after the Freeze date. For example, if a student enrolls in a class that starts after the Freeze date, the Federal Pell Grant will not be disbursed until after the course has started. If the student fails to begin attendance in all classes, the grant will be reduced accordingly.
  • Aid may be affected if the student submits Free Application for Federal Student Aid (FAFSA) information or corrections after the Freeze date.

Students are encouraged to register for the correct number of credit hours and for courses in their program of study by the Financial Aid Freeze Date.

Financial Aid Freeze Dates Pic

Example 1. Here is an example of how the freeze date affects the amount of financial aid Jim received for the fall semester:

Jim is receiving financial aid and state financial aid.  He started attending classes on August 18th.  Schedule adjustment period was August 19th through August 25th. The financial aid freeze date occurred on August 26th.  Here is a history as to when he enrolled into the courses:

No. of Credit Hours

Date When Jim Enrolled or Added Credits

3

April 30th

6

July 10th

3

September 1st

12

Total Credits Jim is taking in the Fall

As you can see Jim is taking a total of 12 credit hours in the fall, and he will be charged for 12 credit hours. However, Jim’s federal and state financial aid received is based on 9 credit hours and not 12, since this was the number of credit hours in which he was enrolled on the financial aid freeze date of August 26th.

Example 2. Here is an example of how the freeze date affects the amount of financial aid Sara received for the fall semester:

Sara is receiving financial aid and state financial aid.  He started attending classes on August 18th.  Schedule adjustment period was August 19th through August 25th. The financial aid freeze date occurred on August 26th.  Here is a history as to when she enrolled into the courses:

No. of Credit Hours

Date When Sara Enrolled or Added Credits

3

June 17

3

July 13 (for second 9 week short session)

3

July 25th

12

Total credits Sara is taking in the Fall

As you can see Sara is taking a total of 12 credit hours in the fall, and she will be charged for 12 credit hours. Sara’s federal and state financial aid received is based on 12 credit hours, since this was the number of credits in which she was enrolled on the financial aid freeze date of August 26th.  Sara’s financial aid refund associated with the 3 credit hours for the second 8 week short session will be available in mid-October.