Financial Aid Freeze Dates

Financial Aid Freeze Dates

In accordance with federal regulations, Central Piedmont Community College’s Financial Aid Office establishes a “freeze date” each semester to determine a student’s enrollment status for disbursing federal and state financial aid. Financial Aid freeze dates are dates when enrollment status is frozen or "locked' for financial aid purposes. On these dates, a "snapshot" is taken of enrollment status to establish "official enrollment" for reporting purposes and financial aid eligibility. At these times, financial aid is adjusted for the term to reflect current enrolled credits eligible for receive financial aid. For example, if a student registered for full-time status at the beginning of a term and then dropped credits before the freeze date, financial aid is revised to match eligibility, based on the new number of enrolled credits as of the freeze date and types of aid that were awarded. Credits added after the Freeze Date cannot be used to increase financial aid eligibility. Students who are retroactively awarded financial aid (after the freeze date) will have hours frozen at the time the award is made and payment will be based on current enrollment status.

Students must plan accordingly to register for courses in their program of study and for the correct number of credit hours before financial aid freeze dates. Otherwise, their aid may require repackaging which also may affect their student bill.

THINGS TO REMEMBER ABOUT THE FINANCIAL AID FREEZE DATES

  • Information or corrections to the Free Application for Federal Student Aid (FAFSA) submitted after the Freeze Date may affect financial aid.
  • Enrollment status (full-time, 3/4 time, 1/2 time, less than 1/2 time) is locked for financial aid; actual courses are not locked.
  • Financial aid is adjusted for enrollment level, as appropriate, if course credit load is increased or reduced before the Freeze Date. Students are responsible for payment of any balance on their accounts due to reduced financial aid created by reduced credit load.
  • Adding credits after the Freeze Date does not increase financial aid received.
  • Taking courses that begin after the freeze date may affect financial aid. For example, after the freeze date, the Federal Pell Grant is not disbursed until after courses have started. The grant is reduced accordingly, if students fail to begin attendance in all classes.

 

Financial Aid Freeze Dates Pic

Example 1. Here is an example of how the freeze date affects the amount of financial aid Jim received for the fall semester:

Jim is receiving financial aid and state financial aid.  He started attending classes on August 18th.  Schedule adjustment period was August 19th through August 25th. The financial aid freeze date occurred on August 26th.  Here is a history as to when he enrolled into the courses:

No. of Credit Hours

Date When Jim Enrolled or Added Credits

3

April 30th

6

July 10th

3

September 1st

12

Total Credits Jim is taking in the Fall

As you can see Jim is taking a total of 12 credit hours in the fall, and he will be charged for 12 credit hours. However, Jim’s federal and state financial aid received is based on 9 credit hours and not 12, since this was the number of credit hours in which he was enrolled on the financial aid freeze date of August 26th.

Example 2. Here is an example of how the freeze date affects the amount of financial aid Sara received for the fall semester:

Sara is receiving financial aid and state financial aid.  He started attending classes on August 18th.  Schedule adjustment period was August 19th through August 25th. The financial aid freeze date occurred on August 26th.  Here is a history as to when she enrolled into the courses:

No. of Credit Hours

Date When Sara Enrolled or Added Credits

3

June 17

3

July 13 (for second 9 week short session)

3

July 25th

12

Total credits Sara is taking in the Fall

As you can see Sara is taking a total of 12 credit hours in the fall, and she will be charged for 12 credit hours. Sara’s federal and state financial aid received is based on 12 credit hours, since this was the number of credits in which she was enrolled on the financial aid freeze date of August 26th.  Sara’s financial aid refund associated with the 3 credit hours for the second 8 week short session will be available in mid-October.