Reason for Policy

Occasionally, there may be a need for a College employee to remove an item of equipment from a campus for official College business.

Regulation

Equipment may not be removed from the College for official college business without the written prior permission of the appropriate department head or other supervising administrator, giving the location and identification of the equipment. 

NOTE: Employees using equipment off-campus are personally responsible for any loss, damage, or destruction of the equipment.  

Personal Use Prohibited

Faculty, staff, and administration should never remove equipment from the College for personal use, except in the case of technology resources (i.e. computers/peripherals) where limited personal non-commercial use is acceptable. 

Employees who remove equipment without proper prior approval may be prosecuted.  

Off-campus use agreement

The CPCC Off-Campus Use Agreement Form has been developed to authorize the use and identify of College equipment which is removed from campus. This form should be completed, and authorization obtained, prior to removal from campus.  

Two copies of the completed Off-Campus Use Agreement Form should be sent to Inventory Control; one copy is kept on file in Inventory Control, and the second copy is placed in the employee's personnel folder in Human Resources. In addition, a copy of the form should be kept with the equipment at all times, and one copy kept on file with the department head or supervising administrator.  

Return of Equipment

When the equipment has been permanently returned to campus, the department head and the Inventory Control Department should be notified so that the new location of the equipment can be recorded. 

NOTE: The equipment must be returned to campus for inventory verification whenever requested by the Inventory Control Department.