College Responsibilities

Facilities Services Department

Responsible for vehicle maintenance of motor pool vehicles and department assigned vehicles.

  • The college will maintain current records regarding maintenance on all college-owned vehicles.
  • Each college-owned vehicle will have a current insurance policy card displayed for easy access.
  • Each college-owned vehicle will have a current informational guide for reporting accidents displayed for easy access.
  • Each Facilities Services vehicle will have a GPS unit installed and the accurate current steward driver assigned in the GPS database.  Note: Send all requested changes on the GPS database to Leigh Owens for editing changes and updates.
  • Each Facilities Services vehicle will have Permanent Decals in place on both sides of vehicle (consult Leigh Owens for any requested exceptions)
  • Each Facilities Services vehicle will have the CPCC-numbering scheme on the rear of the vehicle.

 

Occupational Health & Safety Department

Responsible for the Safety Program which will include in its overall safety program a driver-training module on an annual basis.  Also responsible for any driver re-training as necessary.

Enterprise Risk Management Department

  • Maintaining in-house files on potential employee drivers
  • Processing of DMV checks through insurance provider
  • Processing of claims
  • Handling copies of documentation
  • Add/Delete vehicles to college insurance policies - State or Non-State
  • Audit Insurance records with Inventory Control records annually
  • Distribute Insurance ID Cards as they relate to renewals

 

Vehicle information

  1. Each college-owned vehicle will have a current insurance policy card displayed for easy access.
  2. Each college-owned vehicle will have a current informational guide for reporting accidents displayed for easy access.

 

Conservation of Petroleum Products (Gas)

  1. Reduce idling time
  2. Car pooling to seminars and training classes
  3. Use conference calls to eliminate excessive trips
  4. Use smallest vehicles with highest mileage for mission