College Vehicles

Insurance

Enterprise Risk Management (ERM) is responsible for the procurement and management of insurance covering college owned vehicles.  ERM is responsible for the following:

  • Maintaining in-house files on potential employee drivers
  • Processing of MVR inquiries through insurance provider
  • Processing of claims
  • Handling copies of documentation
  • Add/Delete vehicles to college insurance policies - State or Non-State
  • Audit Insurance records with Inventory Control records annually
  • Distribute Insurance ID Cards as they relate to renewals

Employee Drivers

In order to operate a college owned vehicle, an employee must submit an MVR Inquiry form to Enterprise Risk Management. Once the MVR Inquiry form is received, it is then provided to our insurance provider for processing. The MVR is kept on file for a period of one year from the processing date.  If it has expired, the employee will be asked to submit a new MVR Inquiry form. Please contact a member of the Enterprise Risk Management team with questions regarding the process.

The minimum guidelines to evaluate potential employee drivers are:

    1. Employee must hold a valid North Carolina or South Carolina driver’s license.
    2. Any employee with more than 2 “current” convictions of a moving violation and corresponding state points or at fault accidents (“current” means the period necessary for points to be deleted from the state driver’s license record—usually three (3) years) will not be allowed to operate college-owned vehicles.
    3. Any employee with a conviction of a major violation within the last 3 years will not be allowed to operate a college vehicle (major violations would include DUI, vehicular homicide, reckless driving, leaving the scene of an accident in which bodily injury resulted, or assault with a motor vehicle).

    College Vehicle Driving Regulations

      College Fleet Vehicles

      Facilities Services maintains the CPCC Fleet Vehicles which can be used by faculty and staff, full or part-time, for college purposes.  Please complete and return the Vehicle Use Authorization Form to Facilities Services. This form must have all signatures and account information or it will not be processed.

      Reserving a College Vehicle

      Processing the required information can take up to 7 days. Please plan ahead and allow adequate time for CPCC personnel to complete the process.

      Step One:

      Employee reviews CPCC Driving Regulations.

      Step Two:

      Employee submits a completed MVR Inquiry form to Enterprise Risk Management. Once the MVR Inquiry form is received, it is then provided to our insurance provider for processing.

      Please note: a MVR is kept on file for one year from the initial process date.  If expired, a new MVR Inquiry will be requested.

       

      Step Three:

      To request use of a vehicle, fill out and return the Vehicle Use Authorization Form. This form must have all signatures and account information or it will not be processed.

      Step Four:

      Following the review of the information by Emergency Risk Management and Facilities personnel as well as review of driving record by CPCC’s insurance provider, notification will be sent to the requester and supervisor.

      • Reserving Vehicles: Contact Joy Jackson, Facilities Services

      Reporting of Accidents

      Information regarding motor vehicle accidents involving college-owned vehicles or privately-owned vehicles that are used in college business must be reported to the employee’s (vehicle operator) immediate supervisor, Facilities Services, and Enterprise Risk Management office as soon as possible.

      Reporting Process for Accidents Involving College Owned Vehicles

      • Report the accident to operator’s supervisor, Facilities Services, and Enterprise Risk Management.
      • Forward a copy of the police report (if available) to the Enterprise Risk Management as quickly as possible.
      • Enterprise Risk Management will notify the claim department of CPCC's insurance provider.
      • Communication connected with a claim is centralized in the office of Enterprise Risk Management.
      • Operator’s supervisor forwards to Enterprise Risk Management a copy of the supervisory review regarding the accident

      Roadside Assistance: Towing and Labor*

      Please DO NOT drive the vehicle with a flat tire as it may ruin the tire and/or the rim and your department may be held responsible for the damages.

      In the event that a CPCC Vehicle become inoperable, please follow the directions below:

      1. If the CPCC vehicle is inoperable, please contact  Liberty Mutual directly at 1-800-561-0178. Reference CPCC Policy Number: BA297617
      2. Liberty Mutual will open a claim and connect your call to the Agero  towing company.
      3. Please notify CPCC Facilities Services of the issue with the vehicle.  Facilities Services will contact Risk Management.

      *Roadside Assistance is not available for all CPCC vehicles. Please see the Vehicle Listing to verify the coverage.