Enrollment Verification EVA for 10% Reporting

 

Recording Attendance for Online (IN) and Hybrid (HY) Classes (where 100% of the instruction is delivered online and the only in-person requirement is testing)

CPCC has adopted an enrollment verification process for 10% reporting that requires students to complete an activity which is recorded in the grade history (or activity log) in order to be officially counted in an online course.


Use EVA Completion for 10% Attendance

IMPORTANT: This should be the 1st assignment, and should have EVA in the title (as shown below).

REMINDER: this procedure applies only to Online or Hybrid classes (where 100% of the instruction is delivered online and the only in-person requirement is testing).

Within your Blackboard or Moodle online course:

Identify (or create) an activity within the LMS to be used as the enrollment verification activity (EVA). While the faculty member may select the activity, it is recommended that one of the following activities be used.

  • Syllabus agreement (assignment)
  • Syllabus Quiz (test)

Include EVA in the name, e.g., Syllabus Agreement EVA; or Syllabus Quiz EVA

In Blackboard, set the deadline to End of day - 11:59pm on your 10% / census date.
In Moodle, set the deadline to 11:55pm on your 10% / census date.

Include the following statements in your syllabus:

Students who fail to complete the EVA by the deadline cannot continue in the course and will receive a WN (Withdrawn – Never Attended) at the end of the term. Students will not be eligible for a refund.

Students receiving financial aid may be required to reimburse tuition and fees.

Inform your students of the EVA requirement and its importance, e.g.,include in your Welcome Announcement.

Require all of your students to complete the EVA on or before the 10% census date for your class.  Tell them:  Do the EVA FIRST.

Monitor student completion of the EVA during the 10% period.

Follow-up with students who have not completed the EVA as the deadline approaches:

Sample email:  "Attention Online Student: your online course enrollment is in jeopardy. Unless you complete the EVA (Enrollment Verification Activity) in ________ course immediately, you cannot continue in the course and will receive a WN (Withdrawn – Never Attended) at the end of the term. You will not be eligible for a refund.

If you are receiving financial aid you may be required to reimburse tuition and fees.

Post your 10% attendance in the CPCC Attendance system

In Blackboard or Moodle:

Go to your Grade Center/Gradebook.
Display the EVA item. Use this information to post your 10% attendance.

In the CPCC Attendance System:

Verify that attendance information for each student is accurate. Instructors are responsible for the accuracy of this information. Do not enter any "P" or "A" manually unless there is a technical error.

Enter NA for every student who has NOT completed the EVA by the deadline.

From the V. P. for Learning Office, Based on Policy 5.11

If a student does NOT complete the EVA on or before the 10% / Census date:

Tell the student that he/she cannot continue the class and you will not grade anything submitted.  Let the student know what the withdrawal date is.  Refer the student to the dean if he/she has any questions.

Compliance and Audit will be pulling reports of all courses that do not complete EVAs within the 10% period, so make this top priority.

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Sample Syllabus Agreement:

By clicking Submit, I  verify that I am enrolled in this course, have read the Syllabus, understand the expectations of this class, and accept the guidelines for attendance and grading policy."

Video IconTo view a demo on how to create an assignment in Blackboard click here.

Video IconTo view a demo on how to create an assignment in Moodle click here.


    Frequently Asked Questions:

    Q - "I'm teaching a hybrid course where I meet my students in the classroom.  Do my students need to complete an EVA?"

    A - No. The EVA is only required for students in fully online courses or in hybrid courses where the only in-person requirement is testing.

    Q - "I'm teaching an online course for Continuing Education.  Do my students need to complete an EVA?"

    A - No.  The EVA is only required for students enrolled in curriculum online courses.

    Q - "When is the deadline for student submission of the EVA?"

    A - The EVA must be completed by online students on or before the 10% / Census) date of your online course.  Set the deadline of your EVA activity to End of day - 11:59pm of your census date.

    Q - "How do I find the 10% date for my online course?"

    A - In the Attendance System in WebEmployee: the 10% date is in the calendar at the top of the attendance screen.

    [Tutorials for the Attendance System are available here]

    Q - "Do my students need to achieve a certain score on the EVA?"

    A - No.  It doesn’t matter what score students receive, only that they submit the EVA on or before the 10% census date.

    Q - "Do I need to export/download/email the EVA results to anywhere?"

    A - No. There is no need to export, download, or email the results after the students have completed the activity.

    Q - "What do I do with the EVA results?"

    A - Students who have completed the EVA on or within the 10% / Census date can be counted as Present in your 10% Attendance. Click here to view the instructions for "Recording Attendance on the CPCC Attendance System."

    From the V. P. for Learning Office, Based on Policy 5.11

    If a student does NOT complete the EVA on or before the 10% / Census date:

    Tell the student that he/she cannot continue in the class and you will not grade anything submitted.  Let the student know what the withdrawal date is.  Refer the student to the dean if he/she has any questions.

    Q - "If I have online students who email their EVA activity, send it through the postal service, or call me on the phone, can I count them as Present in my 10% Attendance?

    A - No.  The EVA activity must be completed by students within the LMS, i.e., Blackboard or Moodle.  Email, postal mail, or phone communications are not acceptable.

    If you have questions or need assistance, call (704) 330-6111 or email idev@cpcc.edu