6.34 Solicitation of Donations from Community, Foundation, and Corporate Sources

I. Definitions

A. Major Grant Application:  An application for more than $100,000 or an application in which the College's direct contribution exceeds $33,000.

B. Small Grant Application:  An application for $100,000 or less in which the College's direct contribution does not exceed $33,000.

II. Regulations

A. Grants, gifts, donations, and bequests from community sources are solicited for the College by or with the approval of the Executive Director of the CPCC Foundation, Inc.

B. College employees and/or students proposing to solicit gifts or donations totaling more than $300 for incentive awards, raffles, and the like, shall prepare a one-page abstract describing the proposed solicitation, obtain written approval of the supervising dean, and forward this documentation to the Executive Director of the CPCC Foundation.

C. College employees and/or students proposing to solicit donations of equipment valued at $300 or more shall prepare a one-page abstract describing the proposed solicitation, obtain the written approval of the supervising dean and unit vice president, and provide the Executive Director of the CPCC Foundation with this documentation prior to meeting with the Director to determine the best approach to the potential donor(s).

D. A College work unit or an individual employee proposing to seek a grant of funds from a local foundation or corporation to finance a defined need will follow the procedure described below..

III. Procedure for Grant Fund Solicitation

A. College work unit or an individual member of the faculty and staff of the College interested in developing a grant proposal to fund a defined program/project will work with the Director of Resource Development in preparing a one-page proposal abstract and a budget abstract. The proposal abstract will include:

1. The purpose of the program/project.

2. The objectives/outcomes that relate to the mission and definitive objectives of the College.

3. The plans for evaluating the program/project.

4. The cost/budget/amount of grant requested.

5. The length of the program/project and plans for it to become self-sustaining, if that is appropriate.

6. The benefits that will accrue to the College.

7.The name and department of the person submitting the proposal abstract.

8. The name of the person who will be responsible for the program/project, if it is funded.

B. The Director of Resource Development will route the abstract for "sign-on," indicating administrative endorsement of the proposal abstract concept and budget. Abstracts that are not endorsed will be returned to the initiator by the Director of Resource Development.

C. Following "sign on," the Director of Resource Development will meet with the Executive Director of the CPCC Foundation to identify the funding source(s) to which the proposal will be directed, along with the funder's application guidelines/materials and deadlines.

D. Application materials will be obtained from the funding source by the Director of Resource Development who will prepare them with the person submitting the grant proposal.

E. Completed materials will then be routed for "sign off" by the Director of Resource Development in accord with standard College procedure:

1. The proposal/grant application materials, including the budget, will be signed off first by the Manager, Financial Services Department; then by the Vice President for Business and College Services; the Vice President for Education; the Vice President for Student, Staff, and Organizational Development; and the President, who will sign the proposal/application on behalf of the College, as appropriate.

2. Following proposal/application sign off, the Director of Resource Development, the person submitting the proposal, and the Executive Director of the CPCC Foundation will meet to determine the manner in which the proposal/application will be delivered to the funding source.

IV. Grant Management After Funding

Grant management after funding will follow the procedures defined in Section 6.08 II.B.

Approved by Cabinet and distributed June 13, 1991.