6.33 Non-College-Related Solicitation of Employees and Students on College Premises

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I. Definition

Solicitation--an oral or written request/notice for, or effort to achieve, a contribution, a donation, or a sale/purchase of goods or services.

College premises--any property in use by the College; includes property leased or owned, property used for official functions sponsored by the College, and property used by the College in the conduct of any of its courses.

II. Regulations

Central Piedmont Community College, as an employer, is legally responsible for promoting the efficiency of the public services it performs. The following regulations are designed to provide protection for College employees and students from non-College-related solicitations.

A. Solicitation by persons other than employees and student organizations of the College is prohibited. Solicitation by employees and student organizations of the College is prohibited to the extent that such solicitation or distribution results in substantial disruption of or material interference with College, administrative, or operational activities.

B. Solicitation by College employees during their working hours on College premises is prohibited (Policy 6.33 III. B for exceptions) unless it is required by their job at the College. (Example: Auxiliary Services employees.)

C. Personnel directory information shall not be released to any individual, group, or agency that is not affiliated with the College.

D. Non-College-related/non-commercial announcements and/or advertisements can be posted with the authorization of the Office of Student Life according to Policy 6.11.

E. Commercial announcements and/or advertisements are prohibited from being posted on parked vehicles on or off College property. (North Carolina General Statutes Section 14-145)

F. Solicitations from the general public on CPCC premises are prohibited.

III. Procedures for Obtaining Permission to Solicit on Campus

A. Solicitations from Students

1. A student wishing to solicit from employees or students must secure written permission from the Office of Student Life. In some cases the Director of Auxiliary Services will be contacted to determine if solicitation and/or the product to be sold is in direct competition or potentially harmful to the degree of affecting the College's Auxiliary sales.

2. The student must provide the Office of Student Life with the following information:

a. name
b. type of solicitation
c. individual, group, agency, or product represented
d. address and phone number of agency/home office
e. length of time expected to solicit
f. when and where solicitation will occur

3. If approved, the Associate Dean of Student Life will issue a vendor's pass to be used by the individual during the time and in the location(s) specified.

4. The vendor's pass must be presented upon request. A student soliciting without a pass should be reported to the Office of the Director of Student Life. Students attempting to circumvent the vendor pass system may be subject to disciplinary action.

B. Solicitations from Employees

1. An employee wishing to solicit from fellow employees or students (excludes non-profit sales of goods by non-profit organizations such as booster and civic clubs, PTSA, and Scouts, for example) must secure written permission from the Campus Dean or Unit Vice President.

2. The employee must provide the following information to the area Dean or Manager:

a. name of department head
b. name of department
c. type/nature of solicitation
d. length of time expected to solicit
e. when and where solicitation will occur

3. If approved, the Campus Dean or Unit Vice President will issue a vendor's pass to be used by the individual during the time and in the location(s) specified.

4. The vendor's pass must be presented upon request. An employee soliciting without a vendor's pass or circumventing the vendor pass system may be subject to disciplinary action.

Modified on February 28, 2006