6.13 Elected Public Officials and Candidates for Public Office: Permission to Speak on Campus

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Guidelines

A. If an elected public official or candidate is invited by an instructor to meet with the instructor's class, the invitation must have the prior approval of the Division Director and the Campus Dean. If approved, the Division Director will notify College Security and the Public Information Officer and Assistant to the President of the date, time, and location. The following factors will be applicable:

1. The topic should be relevant to the objectives of the course.

2. The speaker should be objective and factual.

3. The speaker should not be forced on a captive audience. Students who so request may be excused from the class session.

4. Opposing viewpoints should be considered. If the speaker is a candidate for public office, comparable time must be provided to other candidates for the same office, if requested.

B. If an elected public official or candidate is invited by a College-sanctioned student club or organization, the invitation must have the prior approval of the Associate Dean of Student Life and the Dean of Student Life and Service Learning. If approved, the Associate Dean will notify College Security and the Public Information Officer and Assistant to the President of the date, time, and location. The following factors will be applicable:

1. The topic should be relevant to the objectives of the sponsoring organization.

2. Attendance by students must be on a voluntary basis.

C. If an elected public official or candidate is invited by an officially recognized employee group or organization, the invitation must have the prior approval of the Unit Vice President who serves as liaison to that organization. If approved, the employee group will notify College Security of the date, time, and location. The following factors will be applicable:

1. Opposing viewpoints should be considered. If the speaker is a candidate for public office, comparable time must be provided to other candidates for the same office, if requested.

2. Attendance by employees and students must be on a voluntary basis.

D. If an elected public official or candidate is invited by a CPCC unit, program, office, or College committee, the invitation must have the prior approval of the program administrator and the appropriate Dean. If approved, the program administrator will notify College Security and the Public Information Officer and Assistant to the President of the date, time, and location. The following factors will be applicable:

1.The topic should be relevant to the objectives of the sponsoring program.

2. Opposing viewpoints should be considered. If the speaker is a candidate for public office, comparable time must be provided to other candidates for the same office, if requested.

3. Attendance by employees and students must be on a voluntary basis.

E. If a candidate for public office or his/her supporters, organization, or political party wish to speak individually with employees or students on campus property, the Free Speech, Public Assembly, and Distribution/Petitioning Regulations policy (Policy 6.31) will apply.

F. If a request for a formal speaking engagement is initiated by an elected public official or candidate or his/her supporters, organization, or political party, initial contact should be made through the Public Information Officer and Assistant to the President. Arrangements must have the prior approval of the College President or his designee. The following factors will be applicable:

1. Arrangements for the event must be accommodated within the regular work schedules of Security and Facilities Management employees.

2. The event must not interrupt the College's regular schedule of classes and activities.

3. Attendance by employees and students must be on a voluntary basis.

4. If so requested, the same opportunity must be provided to other candidates for the same office.

Changes approved by Cabinet on February 6, 2012
Modified on February 28, 2006