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Changes from revision 4 to revision 5

5.10 Grading Policy - UPDATED 7/25/2011 5.10 Grading Policy - UPDATED 10/31/2011

I. Grading System

A. Students are graded according to the following system.

Grade Grade Point Value Description
A 4 Excellent
B 3 Very Good
C 2 Satisfactory
D 1 Poor
F 0 Failing
I - Incomplete
W - Withdrew
S - Satisfactory
U - Unsatisfactory
P* - Pass
R* - Repeat
AUD - Audit
WN - Withdrew/Never Attended
X - Credit by Examination

*P/R grades are to be used in special situations only (e.g. Math Modules)-- Effective January 1, 2012

B. When a student determines that he/she will be unable to complete courses in which he/she is currently enrolled, it is the student's responsibility to initiate procedures leading to a formal withdrawal (W) in order to avoid a failing (F) grade. To receive a W grade, a student must withdraw prior to the 35% date of the class. Final dates for withdrawing from a course will be announced in CPCC's Class Schedule and Telephone Registration Information. The instructor may also assign a W at other times when circumstances warrant such action. A W will remain on the transcript and will not count as credit hours attempted. To receive credit, a student who received a W must re-register and pay for the course in a subsequent term. Financial aid recipients need to refer to the financial aid satisfactory progress policy to determine if schedule adjustments will affect financial aid.

C. An I (Incomplete) may be assigned when a student has persisted through the course and has completed at least 90% of the requirements for passing the course or when the instructor has determined extenuating circumstances exist. When an I is assigned, the instructor must fill out an "Incomplete Grade Form" and submit it to the Division Office. A student must resolve an I (Incomplete) grade within the time frame specified by the instructor or the division, but no later than 6 months from the end of the term for which the grade was assigned. When an I grade has been resolved, the final grade will be recorded with the I (e.g., I/B) and the GPA will be re-computed. An I which is unresolved will be changed to the grade of  I/F after the specified expiration date.

D. Excessive Is, Fs, and Ws: A student will not be allowed to register for a course in which the student has received three Is, Fs, and/or Ws until receiving permission from the division that offers the course.

II. Grade Point Average

A. The following grades only will be used in computing the grade point average:

Grade Grade Point Value
A 4
B 3
C 2
D 1
F 0

B. Three GPAs will appear on the student's academic record: (1) cumulative GPA, (2) term GPA, (3) cumulative program GPA.

C. When a course has been repeated, the higher grade will be used to recalculate the student's cumulative GPA and cumulative program GPA. However, all grades will be recorded on the student's academic transcript.

III. Standards of Academic Progress

For a student seeking a degree, diploma, or certificate, certain standards of academic progress apply.

A. Graduation: A student must have a cumulative 2.0 program GPA to receive a degree, diploma, or certificate in the program area. In addition, for students enrolled in certain programs, grades of C or better in certain courses may be required in order to receive degrees, diplomas, or certificates.

B. These policy interventions apply to all Associate Degree, Diploma, and Certificate Programs. Central Piedmont Community College has an open-door policy and does not permanently prohibit a student from taking classes at the College for academic reasons.

Academic Warning: Students who are enrolled in a program and whose term GPA falls below 2.0 will be placed on Academic Warning. Students placed on Academic Warning will be blocked from registering until they contact their faculty advisor or other designated individual. If the GPA does improve at the end of the next term, the student is placed back into good standing.

Academic Probation: Students are placed on Academic Probation if their term GPA does not improve by the end of the next semester. Students must contact their faculty advisors and will not be able to register until grades are posted. While on Academic Probation, students will be limited to registering for the number of courses approved by their faculty advisors. If their GPA does not improve by the end of the term of probation, students are placed on Academic Suspension.

Academic Suspension: Students who do not raise their term GPA to the required level within the next enrolled term, the third term of not meeting Standards of Progress, will be placed on First Academic Suspension. While on First Academic Suspension, students are referred for academic advisement to a student counselor who will work with the student to develop an academic course of action. If students fail to make appropriate progress during this term on First Academic Suspension, they will be placed on Final Suspension and suspended from enrolling in any curricular classes at CPCC for one term. However, during that term, students have the option to take developmental classes, ESL, Career Development, Continuing Education classes, or no classes.

Students who raise their GPA the next term following any of the above interventions are returned to good standing. Following Academic Suspension, however, the student must see a counselor to have the registration block removed before registering for the next term.

Readmission from Suspension: When the student returns after the term of suspension, he or she continues to be advised by the student counselor. If, at the end of the term following suspension, the student’s term GPA meets the Standards of Progress, he or she is returned to good standing and a faculty advisor in the program of study.

IV. Grading Requirement for Faculty

Submitting grades in a timely fashion is important. Financial Aid Satisfactory Academic Progress is a Department of Education-mandated process completed each semester to determine if a student maintained minimum standards during the semester to continue receiving financial assistance. Instructors are required to submit final grade rosters electronically no later than 48-hours after the official end of the class as reported on the COD.

Changes approved by Cabinet on May 19, 2008; October 31, 2011; July 25, 2011; November 11, 2008; July 25, 2011 Last updated May 19, 2008
Updated on February 24, 2005; February 15, 2007; August 27, 2007