4.33 Contents of Personnel Files

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Guidelines

A. The Human Resources Department will maintain personnel files for current and past employees. The Associate Vice President for Human Resources is the designated custodian of such files.

B. The following items must be submitted by or for new full-time employees in order for personnel files to be complete:

1. A completed CPCC employment application (which includes required selective service information).

2. Official transcripts from the college(s) attended (the employee must request that the colleges send transcripts to CPCC) and, if necessary, evidence of required certification or competency.

3. A completed "Interviewed Applicant Recommendation" form.

4. A completed salary information form.

5. A signed "General Terms of Conditional Employment" form, if applicable.

C. The following items must be submitted by or for new part-time employees in order for personnel files to be complete:

1. A completed CPCC employment application (which includes required selective service information).

2. Official transcripts from the college(s) attended (the employee must request that the colleges send transcripts to CPCC) and, if necessary, evidence of required certifications or competency.

3.  A completed part-time employment agreement.

D. Credentials must be kept current and complete in the Human Resources Department.  For full-time and part-time faculty, credentials and evidence of competency must be kept current and complete in the office of the Assistant to the Vice President for Learning.  Advanced degrees must be earned, reported, and documented by official transcripts.

E. Annual additions to the file include copies of contracts or salary notices and evaluation reports.

F. The file may also include copies of letters of commendation, materials related to job actions, and other appropriate materials.

Approved by Cabinet July 8, 2002
Last modified: Monday January 14 2008